Sales Coordinator, Retail Brokerage

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position: Retail Sales Coordinator

Location: Miami office (covering all South Florida)

Reports to: Local Market Operations or Support Team Manager

What this job involves: We are looking for a Retail Sales Coordinator to join our Brokerage Operations team in South Florida, sitting in our Miami office. In this role, you will have the opportunity to engage in a well-rounded list of contributions for the South Florida Retail team, which will include administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office. 

Key Responsibilities

Business Operations:

• Gather market research information to create client deliverables such as market surveys, tour books, proposals, competitive sets, custom demographics and psychographics
• Track and maintain lease comp data
• Assist in the preparation of deal documents including Request for Proposals (RFP), Letters of Intent (LOI), renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Draft Listing Agreements and renewals. Track expiration dates​

Marketing:

• Create and edit presentations, pitches, and client deliverables for prospect/client meetings
• Manage listings on CoStar, LoopNet, CREXI and JLL sites (i.e. MarketSphere)
• Work with design and local vendors to create, order and schedule installation of property signage
• Execute or coordinate both custom and templated brochures, market surveys, and property flyers
• Create and track performance for email marketing campaigns for availabilities
• Assist in planning industry functions, client events and open houses
• Basic mapping and GIS duties, coordinate projects with mapping specialists as needed
• Partner with JBS and JLL Graphics teams on custom marketing deliverables

Finance:

• Track and process broker expense reports according to the JLL T&E Policy
• Set up new vendor suppliers and manage AP vouchers for property marketing expense

Administrative:

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed 

Required Qualifications:

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization 
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms
• Experienced with Adobe InDesign
• Knowledge of GIS and ESRI software

Preferred Qualifications:

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team 
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development 
• Able to assert discretion & professionalism when given access to confidential & private information 
• Strong proofreading and editing abilities 
• Bilingual with Spanish as a secondary language

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.