Executive Assistant (Maternity Cover) - London

The Executive Assistant (Maternity Cover) at Clear Channel will manage complex diaries and travel arrangements for the UK Client Partnership Director & Europe Lead and the UK Sales Director. This role will also involve coordinating internal and external meetings, preparing documents, managing logistics for high-profile events, and supporting their teams with administration tasks. It's a vital role that blends organization and people skills effectively.

Candidates for the Executive Assistant (Maternity Cover) position at Clear Channel should have prior experience supporting senior leaders, be highly organized, proactive, and able to handle sensitive information with discretion. Additionally, a strong ability to manage complex diaries and travel logistics, combined with outstanding interpersonal skills, is essential for building effective relationships.

The Executive Assistant (Maternity Cover) role at Clear Channel offers a competitive salary of £40,000 (pro-rated) alongside a flexible working environment. Typically, it involves working three days in the office (Tuesday to Thursday) and working from home on Mondays and Fridays, allowing for a great work-life balance.

The Executive Assistant (Maternity Cover) at Clear Channel will assist in coordinating notable events such as the Outdoor Media Awards, PGA events at Silverstone, and even the prestigious Cannes festival. This role requires a keen sense of logistics and detail to ensure these events run smoothly.

Clear Channel is dedicated to fostering an inclusive environment for all employees. For the Executive Assistant (Maternity Cover) role, the company supports reasonable adjustment requests during the application and interview process and emphasizes fairness and respect for all, regardless of race, gender, age, or other differences.

When prioritizing tasks for multiple executives, it's important to assess deadlines and urgency. I typically create a daily task list and communicate with the executives to understand their priorities. I find that staying organized and adaptable is key to managing competing demands effectively.

In my previous roles, I managed intricate calendars and travel plans by employing tools such as shared calendars and booking systems. I ensure to prepare travel itineraries well in advance and keep all stakeholders updated, which helps in avoiding any last-minute changes.

To handle sensitive information, I adhere to best practices for confidentiality. This includes restricting discussions to appropriate parties, using secure methods for document sharing, and maintaining discretion in all communications. Establishing trust is crucial in such scenarios.

Managing stress during busy periods involves staying organized and maintaining clear communication. I break tasks into smaller, manageable steps, which allows me to stay focused and calm. Taking quick breaks to refocus also helps me maintain high productivity.

When coordinating events, I follow a structured planning process. This involves creating a checklist of tasks, assigning responsibilities, and confirming logistics well in advance. Communication with stakeholders is pivotal to ensure everyone is aligned and prepared.

To ensure productive meetings, I prepare agendas in advance and circulate them among attendees. I also take minutes during the meeting to capture action items and follow up afterward to ensure these are addressed. This keeps everyone accountable and on the same page.

Building strong relationships involves keen listening and regular communication. I take time to understand team members' preferences and work styles while maintaining open lines of communication. Positive reinforcement and recognition of their contributions also help strengthen these relationships.

I adapt to changes in executive priorities by staying flexible and maintaining a proactive mindset. It’s crucial to check in regularly with the executives to understand any shifting priorities, and I adjust my task lists accordingly, ensuring I’m always aligned with their needs.

I use calendar tools and digital task management apps to keep track of important deadlines and commitments. Setting reminders and alerts helps me stay on top of timelines, ensuring nothing slips through the cracks and all commitments are met on time.

I want to join Clear Channel as an Executive Assistant because I'm passionate about the media industry and excited about the opportunity to support key leaders in such an innovative company. I admire Clear Channel's dedication to inclusivity and creating memorable advertising experiences, and I believe my skills align perfectly with driving that vision forward.