Recruiting Coordinator

As a Recruiting Coordinator with Lavendo, your primary responsibilities include managing communication with candidates, scheduling interviews, and providing recruitment operational support. You will utilize our ATS software, Ashby, to create job postings and ensure data accuracy and compliance, all while enhancing the overall candidate experience. Your role will also involve documenting processes and supporting recruiters with innovative solutions.

To qualify for the Recruiting Coordinator role at Lavendo, candidates should have at least 1 year of relevant experience in recruitment coordination or operations in high-growth tech environments. Strong verbal and written communication skills in English are essential, with proficiency in ATS tools like Ashby being a plus. Moreover, candidates should exhibit strong attention to detail, self-motivation, and a creative approach to problem-solving.

A Recruiting Coordinator at Lavendo contributes significantly to the candidate experience by providing timely updates and transparent communication throughout the recruitment process. By answering inquiries, coordinating interviews efficiently, and ensuring a welcoming atmosphere, you help candidates feel valued and engaged. Your role as a brand ambassador further enhances this experience in all interactions.

In the role of Recruiting Coordinator at Lavendo, you will utilize a range of advanced tools, including our Ashby ATS for managing job postings and candidate data, LinkedIn Sales Navigator for sourcing, and Notion for documenting processes. Familiarity with interview notetaking tools and AI technologies will also enhance your operational efficiency in recruitment.

At Lavendo, the work environment for a Recruiting Coordinator is supportive, collaborative, and flexible. As a remote-first company, we offer work-from-anywhere options and prioritize work-life balance. You'll also have access to professional development opportunities and performance-based bonuses, all while being part of a mission-driven team focused on transforming tech sales recruitment.

When prioritizing tasks as a Recruiting Coordinator, it's important to first identify urgent deadlines, such as upcoming interview dates or candidate communication. Create a task list, segmenting by urgency and impact, and be prepared to adjust as new tasks arise. Sharing your priorities with your team can also ensure everyone is aligned.

When discussing your experience with ATS systems like Ashby, focus on specific tasks you've completed, such as job posting creation, candidate tracking, and data management. Highlight how you ensured data accuracy and leveraged the system for reporting and process optimization to demonstrate your familiarity with ATS tools.

To ensure a positive candidate experience, I prioritize clear communication throughout the recruitment process. I ensure candidates are informed of each step and promptly address their queries. Moreover, I make an effort to understand their perspectives and provide feedback, creating an engaging and supportive atmosphere.

In situations where I've encountered scheduling conflicts, I remain calm and proactive. I communicate with all parties involved to find alternative times while keeping a keen eye on everyone's availability. Flexibility and open communication are key in resolving any conflicts effectively.

Maintaining accurate data in an ATS requires diligent attention to detail. I regularly audit the information entered, ensure all data fields are filled consistently, and document any changes. Implementing checks and balances with team members can also prevent errors and enhance data integrity.

My approach to onboarding new hires involves creating a well-organized onboarding plan that outlines their training, responsibilities, and introductions to the team. I ensure they have all necessary resources and support, fostering an inclusive culture from their first day to facilitate their smooth integration.

I stay updated on recruiting trends by following industry blogs, subscribing to newsletters, and participating in webinars. Engaging in professional networks and attending recruitment-focused events allows me to gain insights and strategies that I can apply to my role at Lavendo.

Technology plays a pivotal role in my recruitment process by enabling effective data management, communication, and outreach. Utilizing tools like ATS systems and AI-powered solutions streamlines recruitment, enhances efficiency, and allows for better candidate tracking and engagement throughout the hiring spectrum.

Handling feedback from candidates is important for improvement and rapport building. I actively listen to their insights, express gratitude for their input, and implement changes as needed in the recruitment process. Recognizing their contributions fosters a positive candidate relationship.

The most rewarding aspect of being a Recruiting Coordinator is facilitating a positive match between candidates and companies. Witnessing candidates land their ideal roles and the impact those roles have on organizations energizes me and reinforces the importance of my role in the recruitment process.