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Part-Time HR Operations Representative

Reka's mission is to build useful multimodal artificial intelligence and use it to empower organizations and businesses. We are a globally distributed foundation model startup headquartered in the San Francisco Bay Area, California. Embracing a remote-first approach, our team brings together top talent from around the world. Our founding team, along with many of our team members, has contributed to many of the breakthroughs in AI over the past decade.

We are seeking an HR Operations Representative responsible for providing support to the HR team in a variety of areas, including HR policy and benefits administration, employee records management, onboarding and offboarding processes, and  visa applications

Responsibilities:

  • Assist with employee queries related to HR policies, benefits, and payroll

  • Maintain up-to-date employee records and documentation

  • Facilitate onboarding processes for employees

  • Support with visa applications, issuance, renewals, monitoring, and compliance

  • Provide occasional HR support to employees in other regions (Europe and Asia)

  • Collaborate with the global team for mobility and HR projects

You may be a good fit, if you have:

  • Bachelor’s degree or equivalent experience in a relevant field

  • 2-5 years of experience in operations, administrative support, or related areas (HR experience is a plus but not required)

  • Strong organizational and time management skills

  • Strong cross-functional communication and problem solving skills

  • The ability to operate in a fast-paced environment

  • A kind and collaborative nature and work style

Additional Information:

  • This position is part-time (20 hours per week)

  • Potential for transition to full-time in the future

  • Remote work arrangement 

Why Reka?

  • An Elite Team:
    Collaborate with top-tier engineers, researchers, operators from renowned organizations like Google DeepMind and Facebook AI Research (FAIR) and successful startups, driving innovation in cutting-edge AI technology.

  • Massive Market Opportunity:
    Be part of a rapidly growing industry poised to transform multiple sectors globally, offering the chance to make a significant impact.

  • Mission-Driven Environment:
    Work alongside a collaborative, mission-focused team dedicated to advancing AI for meaningful applications.

  • Inclusive and Open Culture:
    Thrive in an open and inclusive work environment that values diverse perspectives and fosters creativity.

  • Generous Benefits:
    14 days of paid leave, plus public and bank holidays, with the option to enroll in our pension scheme.

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CEO of Reka
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Peter Hasler
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Average salary estimate

$50000 / YEARLY (est.)
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$60000K

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What You Should Know About Part-Time HR Operations Representative, Reka

Join Reka as a Part-Time HR Operations Representative and play a vital role in supporting our dynamic HR team! At Reka, our mission is to harness the power of multimodal artificial intelligence to empower organizations and businesses. As a globally distributed foundation model startup, we pride ourselves on a remote-first approach that brings top talent from across the globe together. In this part-time role, you’ll be diving into various HR areas, from policy and benefits administration to onboarding and offboarding processes, and visa applications. You will assist employees with HR queries, maintain accurate employee records, and support our global mobility initiatives. Your contributions will help foster a positive and efficient work environment, ensuring our team can focus on innovation in the AI space. We’re looking for someone with a bachelor’s degree and 2-5 years of operational or administrative experience. If you possess strong organizational skills, are a great communicator, and thrive in a fast-paced environment, we want to hear from you! As a part of Reka, you’ll collaborate with elite professionals from organizations like Google DeepMind and Facebook AI Research, all while enjoying a generous benefits package, including 14 days of paid leave. Let’s work together to advance meaningful AI applications!

Frequently Asked Questions (FAQs) for Part-Time HR Operations Representative Role at Reka
What are the main responsibilities of an HR Operations Representative at Reka?

As a Part-Time HR Operations Representative at Reka, your primary responsibilities include assisting employees with their HR-related queries, maintaining comprehensive employee records, facilitating onboarding processes, and supporting visa applications. You will also collaborate with the global team on mobility and HR projects, ensuring a seamless HR experience throughout our diverse locations.

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What qualifications are required for the Part-Time HR Operations Representative role at Reka?

To be considered for the Part-Time HR Operations Representative position at Reka, you should have a bachelor’s degree or equivalent experience in a relevant field, along with 2-5 years of experience in operations or administrative support. While HR experience is beneficial, it is not strictly required. Strong organizational skills and effective communication abilities are essential for success in this role.

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Is the HR Operations Representative position at Reka remote?

Yes, the Part-Time HR Operations Representative role at Reka is fully remote. Our team operates under a remote-first model, allowing you to collaborate with diverse professionals from around the world while maintaining a flexible work-life balance.

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What benefits does Reka offer to its HR Operations Representative employees?

Reka provides a range of generous benefits for its Part-Time HR Operations Representatives, including 14 days of paid leave, public and bank holidays, and the option to enroll in our pension scheme. Additionally, you’ll be part of a collaborative and inclusive culture that values diversity and innovation in the field of AI.

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What kind of experience is valued for the HR Operations Representative role at Reka?

In the Part-Time HR Operations Representative position at Reka, experience in administrative support or operational roles is valued. Specifically, having 2-5 years of experience that demonstrates strong organizational and problem-solving skills will greatly benefit your application. While HR experience is a plus, it’s not essential as long as you can showcase your ability to thrive in a fast-paced environment.

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Common Interview Questions for Part-Time HR Operations Representative
Can you describe your experience with HR policy and benefits administration?

In response to this question, highlight any previous roles where you dealt with HR policies or benefits. Discuss specific experiences managing documentation, assisting employees with benefits queries, or your understanding of compliance practices.

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How would you handle a challenging employee inquiry related to HR policies?

When faced with a challenging inquiry, I would first listen actively to understand the employee’s concern, then utilize my knowledge of HR policies to provide accurate information. If necessary, I would also seek guidance from my HR team to ensure the employee feels supported.

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What strategies do you use for maintaining organized employee records?

I prioritize organization by developing a systematic approach to file management, whether digital or physical. I utilize clear naming conventions and categorize documents appropriately to ensure quick access, while regularly updating records to maintain accuracy.

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Can you walk us through your onboarding process for new employees?

My onboarding process typically includes preparing welcome materials, scheduling training sessions, and outlining the new hire's first few weeks. I believe in clear communication to ensure that new employees feel welcomed and can smoothly acclimate to the company culture.

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How do you stay current with HR laws and regulations?

I stay informed about HR laws and regulations by subscribing to industry newsletters, attending webinars, and participating in HR networks. Continuous education is crucial in this field to ensure compliance and best practices.

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What is your approach to managing multiple tasks in a fast-paced environment?

Managing multiple tasks effectively requires prioritization and time management. I use tools such as to-do lists and reminders to organize my workload, focusing on high-impact tasks first while remaining flexible to adapt to changing needs.

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Have you had experience with visa applications in HR? Can you describe it?

Yes, in my previous role, I assisted with the visa application process for employees. This involved gathering necessary documentation, tracking application progress, and ensuring compliance with relevant regulations. Effective communication with employees was vital throughout this process.

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What qualities do you think are essential for an HR Operations Representative?

Strong organizational skills, effective communication, and a collaborative mindset are key qualities for an HR Operations Representative. Additionally, empathy and problem-solving skills help in building trust and ensuring employees feel supported.

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What motivates you to work in human resources?

I'm motivated by the opportunity to positively impact employees' experiences and contribute to a supportive work culture. I find it rewarding to assist others in navigating their workplace challenges and ensuring they have access to the resources they need.

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How do you handle confidentiality in HR situations?

Handling confidentiality with utmost care is my priority. I ensure that sensitive information is stored securely, share details only with authorized personnel, and communicate the importance of confidentiality to staff members. Trust is fundamental in HR, and I strive to maintain that.

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EMPLOYMENT TYPE
Part-time, remote
DATE POSTED
January 19, 2025

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