Executive Assistant (Max $30/hr W2)

As the Executive Assistant at our finance company, your primary responsibilities will include providing high-level administrative support to the executive team. This involves managing calendars, arranging travel, preparing reports, and responding to information requests. You’ll also be expected to handle clerical functions, ensure smooth communication, and organize meetings and conference calls. Your role is integral in maintaining the efficiency and professionalism of the executive team.

To qualify for the Executive Assistant position at our Alpharetta office, you should have a minimum of three years of experience in an executive or administrative support role. A high school diploma or GED is required, with a Bachelor's degree preferred. Effective communication skills, a strong ability to multitask in a fast-paced environment, and proficiency in Microsoft Word, Excel, and PowerPoint are also essential for success in this role.

Yes, we value the development of our employees and offer numerous paths for career growth for Executive Assistants within the company. By demonstrating strong performance, effective problem-solving skills, and the ability to build relationships across departments, you can open up opportunities for advancement into higher administrative roles or specialized functions within the organization.

The work environment for the Executive Assistant position at our Alpharetta office is fast-paced and collaborative. You’ll be interacting with various departments and leaders, so flexibility, professionalism, and a proactive approach are key. While this role requires you to be in the office full-time, you will enjoy a supportive atmosphere that values your contributions and encourages growth.

The Executive Assistant role offers flexible scheduling with two shifts available - 9am-6pm or 11am-8pm, ensuring a structured workweek of five days. This arrangement is designed to meet both the company’s needs and provide a manageable work-life balance for our employees.

In preparing your answer, highlight specific examples of how you've successfully managed executive schedules, prioritizing meetings and resolving scheduling conflicts. Mention any tools or software you've used for calendar management to demonstrate your proficiency.

Discuss your understanding of confidentiality principles and provide examples of situations where you maintained discretion. Highlight your judgment in what information to share and how you ensure confidentiality in communication.

Explain your prioritization techniques and how you create workflows to stay organized. Share examples of tools or methods you utilize to track progress and adapt to shifting priorities effectively.

Think of a specific challenge that required problem-solving skills. Outline the situation, your actions, and the positive outcome. This shows your ability to navigate challenges in a fast-paced environment.

Emphasize your ability to communicate clearly and professionally while being respectful of their time. Provide examples of how you've effectively engaged with senior management in your previous roles.

Discuss your attention to detail and analytical skills. Mention how you gather relevant information, structure the report, and ensure it's visually appealing and easy to understand.

Provide insight into your prioritization process. Mention any strategies you use for assessing urgency and importance, and how you communicate with stakeholders when needed.

Highlight your experience with Microsoft Office Suite, especially Excel and PowerPoint, as well as any project management tools. Discuss how your skills with these tools enhance your efficiency and productivity.

Share a specific example where you identified a process that could be improved, outline your action steps, and describe the positive impact it had on your team's efficiency or output.

Focus on qualities such as adaptability, professionalism, strong communication skills, and the ability to maintain confidentiality. Elaborate on how these traits have helped you succeed in your previous roles.