Administrative Assistant - job 1 of 4

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

The Administrative Assistant will be responsible for managing the day-to-day administrative functions. Duties include, but not limited to: schedule management, meeting coordination & minutes, managing a variety of administrative duties and assisting with day-to-day support. This is a full-time position in NBCUniversal's Technology team and will provide high-level, comprehensive administrative support to multiple vice presidents of Film and TV Studios Technical Operations.

Responsibilities:
• Serves as first-line of defense with the high volume of communications of phone and email

• Completes a broad variety of administrative tasks. Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars

• Performance administrative tasks for tracking and submitting office and vendor purchase requisitions
• Arranges and schedules numerous meetings involving executives; maintain and update calendar; develops and maintains relationships with executive assistants throughout the company; determines importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely rescheduling meetings 
• Arranges travel and all accommodations including comprehensive and detailed itineraries; process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner

• Solely provide back-up support for the CIO’s executive assistant in full capacity. Including providing seamless support in the EA's absence.

• Work with the CIO’s office to ensure complete coverage for him and his direct reports at all times
• Provides a bridge for smooth communication; demonstrates ability to maintain credibility, trust and support with senior management staff

• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
• Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Responsible for excellence in complex meeting/event preparation (Telepresence events included) set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
• Responsible for drafting and editing correspondence
• Responsible for developing and maintaining efficient and accurate record keeping/filing systems

• Performance administrative tasks for tracking and submitting office and vendor purchase requisitions
• Manages general office and administrative tasks, including ordering of renewing memberships and subscriptions, managing distribution lists, expense reporting, etc. 
• Manages special projects as designated and assist other department members as necessary and acts as back up for other assistants on team 
• Plan and organize special events, group meetings, corporate training, and other employee events
• Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
• Communicate with peers and direct reports including VP level, directors, and managers for various requirements and maintain confidentiality as necessary
• Perform other duties as assigned

• 5+ years of related experience as an Administrative Assistant or comparable level, or an equivalent combination of education/experience
• High school diploma is required; BA/BS degree preferred
• Proficient computer skills and expert knowledge of all Microsoft Office programs including PowerPoint, Excel, Word and Outlook 
• Excellent written and verbal communication skills 
• Proven ability to collaborate in an administrative team environment

Desired Characteristics:

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Excellent verbal and written communication skills, including a professional phone manner and in-person presence
• Must have professional polish and ability to interface with executives
• Excellent foresight and responsiveness abilities 
• Highly organized and detail-oriented with the ability to perform well under pressure. 
• Superior organizational and administrative skills with the ability to prioritize work 
• Very strong interpersonal skills and the ability to develop and maintain good working relationships with staff, executive team, external partners, etc.
• Attention to detail and demonstrated initiative; self-starter who is organized with strong decision-making capability and emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Naturally energetic, enthusiastic and engaging interpersonal style

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Hourly rate: $33.60 - $43.26.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].