Project Coordinator

Project Coordinator

Overview:

Relevate Health is a company made up of exceptional professionals with the business purpose of creating life-changing healthcare engagement, through our vision that every HCP communication is relevant.  We are proud to be healthcare marketing experts who push ourselves, every single day, to the highest possible levels to further our purpose and exceed our goals. Our business successes have led to growth and our extraordinary culture is the cornerstone for an engaged and productive workforce.   

Job Summary:

Project Coordinators at Relevate Health play a vital role in ensuring project success by supporting timelines and budgets. They collaborate closely with Project Managers, Account Leads, and agency teams to execute projects effectively. The role involves acquiring healthcare industry knowledge and mastering company processes, along with exceptional attention to detail, multitasking, and a proactive approach. Ideal candidates thrive in a fast-paced, high-energy environment, boasting excellent organizational skills and a can-do attitude. 

Duties / Responsibilities:

• Learn Relevate's products and our delivery processes to better contribute to project success. 

• Assist Project Managers throughout the project lifecycle, including the development of project plans. 

• Support day-to-day project operations to maintain project timelines and budgets. 

• Collaborate in resource scheduling to ensure team members have the necessary resources to complete their work efficiently. 

• Execute various project management administrative tasks promptly and with precision. 

• Prepare and distribute clear and timely agendas for internal meetings and follow up with detailed meeting notes to ensure efficient communication within the team. 

• Assist in the development and execution of project timelines and budgets. 

• Monitor project progress and generate project status reports for Project Managers and stakeholders as required. 

• Collaborate with multifunctional teams, including account, strategy, market intelligence, and design teams. 

• Assign tasks to shared services and oversee their completion to move work through our systems efficiently. 

• Work with internal teams to deliver products using both agile and waterfall methodologies. 

• Plan sprints and ensure accurate forecasted milestone dates. 

• Route work to internal and external resources, including writers and editors. 

• Cultivate a culture of perpetual learning. 

• Actively seek opportunities to optimize processes and develop new ones. 

• Contribute to the growth and improvement of the department and the agency as a whole. 

• Embrace a culture of perpetual learning, constantly seeking ways to optimize processes, develop new ones, and contribute to department and agency growth. 
• Utilize project management tools such as Workfront, Jira® or other tools as required 

Skills and Qualifications:

• Exemplify Relevate core values: Pioneering, Accountable, Caring, Transparent 

• Possess a foundational understanding of digital marketing and project management principles, using this knowledge to provide valuable support to projects and the team. 

• Demonstrate the ability to communicate clearly and concisely, both verbally and in writing, facilitating effective team collaboration and project progress tracking. 

• Exhibit a results-oriented and self-motivated approach to tasks, with a strong drive to meet project goals and deadlines. 

• Pay meticulous attention to detail, ensuring accuracy and quality in project deliverables. 

• Show resilience in the face of challenges and adaptability to evolving project requirements and priorities. 

• Possess the ability to balance multiple priorities and effectively manage time to meet project deadlines. 

• Work harmoniously as a part of a team, fostering a collaborative environment that contributes to project success. 

• Exhibit a strong work ethic and unwavering commitment to tasks, demonstrating reliability and high energy levels. 

• Display respect for teammates through punctual attendance, clear communication, and a willingness to share the workload when necessary. 

• Excel in time management and organization, efficiently managing tasks and resources to streamline project processes. 

• Be dedicated to delivering high-quality work, taking pride in accomplishments and striving for excellence in all tasks. 

• Possess the ability to quickly grasp new concepts and adapt to changing project requirements or technologies. 

Education / Experience: 

• Bachelor’s degree  

• 1-2 years of experience in project management 

• Agency, marketing experience preferred 

• Proficiency in Excel, PowerPoint and Word required 

Working Conditions:

• Hybrid working if within 40 miles of a Relevate Health Office (Dallas, Boston, Cincinnati, New Jersey)
• Remote working if outside 40 miles of a Relevate Health Office
• Travel may apply based on position
• Hours may vary based on position and location of client

Relevate Health is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workplace where all individuals are treated with respect and dignity. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.

We are dedicated to creating a work environment that reflects the diversity of our community and ensuring that all individuals have equal access to opportunities for growth and advancement within our organization.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, frequently required to stand, walk; use hands and fingers, tools, or controls; and reach with hands and arms.  If you require accommodation during the application process, please contact HR@relevatehealth.com

FLSA Status: Exempt
Job Type: Full Time