Alumni Relations and Development Events Coordinator, School of Law

Job Posting Title:

Alumni Relations and Development Events Coordinator, School of Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

The University of Texas at Austin provides an outstanding benefits package to staff, including: 

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%) 

• Vision, dental, life, and disability insurance options 

• Paid vacation, sick leave, and holidays 

• Teachers Retirement System of Texas (a defined benefit retirement plan) 

• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b) 

• Flexible spending account options for medical and childcare expenses 

• Training and conference opportunities 

• Tuition assistance 

• Athletic ticket discounts 

• Access to UT Austin's libraries and museums 

• Free rides on all UT Shuttle and Capital Metro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards 

Purpose

Plan and execute internal event requests from Faculty, Staff and Students at the University of Texas School of Law ensuring that all events run smoothly and are aligned with the Law School's mission of excellence.

Responsibilities

• Under the leadership of the Director of Alumni Events, the Event Coordinator will plan and execute Texas Law alumni events from start to finish, processing all necessary event requests, payments, and contracts as required by university policies. Identify vendors and confer with broad-based constituencies regarding logistics, event goals, and objectives. Planning for potential scenarios that could impact the integrity of the event. Occasional travel and work after hours and weekends.

• Collaborate with the Director of Alumni Events, Director of Alumni Relations, Senior Events Program Coordinator, peer Law School staff, and student associates to collectively coordinate and execute events for the Law School.

• Create and maintain events calendar, event folders, and event landing pages simultaneously operating on multiple online platforms. Performing complex administrative tasks, such as managing RSVPs, event budgets, expense forms, and printing event materials for various events simultaneously. Keep inventory of event supplies.

• Work closely with student associates to complete their event-assigned duties, delegate event tasks, and provide direction and feedback appropriately and professionally.

• Other related functions as assigned.

Required Qualifications

• Bachelor's degree.

• Three years of experience coordinating a wide range of events.

• Excellent communication skills and detail oriented.

• Demonstrate the ability to prioritize responsibilities, problem solve, manage multiple concurrent projects, and meet deadlines.

• Show initiative and good judgment.

• Able to work independently and as a part of a team.

• Strong positive interpersonal and customer service skills.

• Must be composed and professional under stress to effectively represent the Law School.

• Proficiency in MS Outlook, MS Excel, and MS Word.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required years of experience in event coordination.

• Excellent project management and organizational skills.

Salary Range

$50,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard. Lifting and moving as associated with set up and break down of events. Duties require some evening and occasional weekend work to coordinate special events and programs as needed.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.