Project Specialist

The Project Specialist at UMMC is tasked with facilitating departmental operations by leading project planning, coordinating with key stakeholders, and operationalizing project plans. You'll be responsible for gathering complex information, developing systematic processes, and driving communication and data management initiatives.

To become a Project Specialist at UMMC, you need a Bachelor’s degree or an equivalent combination of education and professional experience. A minimum of 2 years of experience in fields such as project management, communications, or office management is required, with a preference for candidates who have experience in a healthcare setting.

At UMMC, a Project Specialist contributes to patient care by ensuring that departmental operations are efficient and streamlined. By improving communication and processes, you help facilitate better service delivery and collaboration among teams, ultimately enhancing the quality of patient care.

While not strictly necessary, experience in a healthcare setting is preferred for the Project Specialist position at UMMC. Familiarity with healthcare operations can enhance your ability to understand complexities within the medical facility and improve project outcomes.

The salary range for a Project Specialist at UMMC is between $33.36 and $46.70 per hour. This range reflects the level of expertise and experience you bring to the role while contributing to the dynamic environment at our medical center.

When answering this question, provide a brief overview of the project's objectives, your role, the challenges faced, and the outcomes achieved. Highlight your leadership and problem-solving skills along with your collaboration with stakeholders.

Discuss your approach to prioritization, such as using tools or methodologies (like Agile or Kanban) to organize tasks based on deadlines and stakeholder impact. Highlight examples of how you managed conflicting priorities successfully.

Talk about your communication strategies, such as regular updates, using project management software for transparency, and setting clear expectations. Provide an example demonstrating how your communication led to a successful project outcome.

Focus on an instance where flexibility was key. Outline the original plan, what changed, and how you adapted while keeping stakeholders informed and ensuring the project remained on track.

Be prepared to mention specific tools you're skilled in, such as Microsoft Project, Trello, or Asana. Highlight how you’ve used these tools to improve project organization and efficiency.

Discuss the metrics or KPIs you use to evaluate success, such as budget adherence, timeliness, stakeholder satisfaction, and overall project outcomes. Give a specific example to illustrate your points.

Choose a relevant challenge related to project complexity, team dynamics, or stakeholder engagement. Explain your approach to handling the situation, emphasizing your problem-solving and leadership abilities.

Describe your methods for maintaining documentation, such as regular updates, check-ins with team members, and organized filing systems. Mention the importance of documentation for future reference and compliance.

Highlight your interpersonal skills, such as active listening, providing constructive feedback, and engaging in team-building activities. Provide examples illustrating how these strategies led to better collaboration.

This is your chance to share your passion for healthcare and the reason you admire UMMC as an institution. Emphasize your alignment with their mission and how your skills can contribute to their projects and patient care.