Honors Program Staff Assistant Director

Job Posting Title:

Honors Program Staff Assistant Director

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Hiring Department:

Liberal Arts Honors Programs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Apr 09, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits do I receive with UT?  The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

For more information on college staff professional development, please visit:

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund

Purpose

To provide executive level, professional support for the Honors Program in the College of Liberal Arts while exercising a high degree of initiative and judgment. To provide daily and strategic leadership to staff and assist with a large volume of highly complex administrative matters with university leadership wide scope. Assist with long range strategic planning and meeting goals.

Responsibilities

• Program Management: Provide guidance on strategic planning, policies, program development, and execution. Review internal processes to ensure that they are in keeping with university, state, and federal procedures and laws. Set policies and procedures to ensure compliance with relevant guidelines and to achieve maximum efficiency. Serve as point of contact for general questions or information requests. Work with COLA Centralized Business Services, and COLA HR personnel for budgeting, appointments, and hiring procedures. Prepares contracts for the department and collaborates with other University offices as needed for projects. Work with faculty on course management to ensure all program and student needs are met. Manage calendar for Honors Program Director.
• Personnel Management: Assist with supervision of all program staff. Oversee and assign job duties to ensure all department support needs are being met and communicate decisions and outcomes to faculty director. Oversee and schedule arrangements for special events and travel.
• Manage faculty HR: Track and process all professional track faculty assignments. Create annual offer letters for all non-tenure track faculty. Coordinate and maintain multi-year agreements with college faculty teaching in the program. Verify appropriate use of endowment funds and costing allocations for these faculty.
• Act as liaison with the Dean’s Office, and other central business areas at the university to ensure adherence to policies and procedures. Collaborate with peers in College of Liberal Arts, attend meetings as needed in CoLA Dean's Office, share best practices, learn and develop proficiency with new procedures as required.
• Communications: Work with COLA Public Affairs to manage faculty and staff lists on website and oversee content and assist with updates on all areas of departmental website.
• Other related functions as assigned

Required Qualifications

Bachelor's degree and five years of related staff or organizational management experience. Supervisory experience and ability to foster and maintain a positive team-oriented environment. Demonstrated self-starter with excellent written and verbal communication skills. Ability to work effectively both independently and with minimal supervision in a high-volume office. Ability to think strategically, creatively, and collaboratively. Demonstrated ability to work well under pressure and effectively manage details of several concurrent projects. Professional demeanor and ability to maintain confidentiality. Understanding of and commitment to higher education.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than five years of experience in higher education administrative management. Experience with UT systems, including Workday, DEFINE, FRMS, and UT-RMS. Familiarity with UT policies and procedures. Experience with Smartsheet, DocuSign, Adobe, Microsoft Office suite, Interfolio, Tableau, and other related external systems. Project management experience, including planning, creating, and monitoring budgets.

Salary Range

$80,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.