Academy Administrative Associate

The Academy Administrative Associate at FC Cincinnati plays a crucial role by assisting with the daily administration of the Academy. This includes logistics coordination for away trips, handling player transportation and accommodations, supporting home match operations, and executing game day preparations. The associate will also travel with teams for away matches, ensuring all logistics are well managed, while completing special projects and other assigned duties as needed.

To qualify for the Academy Administrative Associate role at FC Cincinnati, candidates should preferably be enrolled in or have completed a Bachelor's Degree program in Business or Sport Management. Experience in a professional or collegiate sports environment is preferred. Additionally, strong multitasking abilities, effective relationship-building skills, and proficiency in Word, Excel, and PowerPoint are essential. A valid driver’s license is required, and the ability to speak Spanish is a bonus.

The work schedule for the Academy Administrative Associate at FC Cincinnati is flexible and varies depending on the team’s schedule. On average, this role requires about 25 hours per week, which will include some travel with academy teams. The position involves both office hours and on-field engagement, often requiring work during evenings and weekends to align with home and away match schedules.

FC Cincinnati offers several exciting benefits to its Academy Administrative Associates, including welcome gifts, resume and profile reviews, and opportunities for team-building and professional development. Associates also have the chance to volunteer in the community, receive discounts on team merchandise, and potentially earn college credit for their work. This role provides a rich learning environment within a welcoming company culture.

The Academy Administrative Associate role is integral to FC Cincinnati's mission of uniting the community through soccer. By supporting the academy logistics, this position ensures that young athletes have a positive experience, from travel arrangements to match days. The associate helps maintain the operational excellence that allows the club to focus on developing talent and fostering strong community ties, reflecting FCC's commitment to both sports and social responsibility.

When answering this question, focus on specific examples from your past experiences. Talk about the types of events you've managed logistics for, the challenges you faced, and how you successfully overcame them. Highlight your organizational skills, attention to detail, and any collaborative efforts with teams or stakeholders to ensure a smooth operation.

In your response, mention techniques you use to prioritize tasks such as creating to-do lists, assessing deadlines, or using digital project management tools. Share a specific example where your prioritization led to successful outcomes, demonstrating your ability to remain calm and effective under pressure.

Emphasize the importance of communication, trust, and collaboration in building effective relationships. Discuss your approach to engaging with different team members — for instance, setting up one-on-one meetings, attending game days, or participating in team-building activities. Provide an example of a relationship you’ve fostered in a prior position and the positive results of that connection.

Outline your problem-solving methods and adaptability in your answer. Explain that it’s important to remain flexible and calm in the face of challenges, using a specific situation where you successfully managed an unexpected issue. Highlight your ability to think on your feet and make informed decisions swiftly.

This is your chance to show your passion for the organization. Talk about your admiration for FC Cincinnati’s community involvement, team culture, or recent achievements. Relate your personal values or career goals to FCC’s mission, explaining how you envision making a valuable contribution to the club.

Select an example that showcases your teamwork skills. Discuss your specific role within the team, the project's objectives, and the final outcome. Be sure to touch on how you contributed to communication, problem-solving, and supporting fellow team members to achieve success together.

Talk about your proficiency in software programs such as Microsoft Office Suite, Google Workspace, and any project management tools you’ve used. Explain how these tools can enhance efficiency and organization. If you have experience with sports management software, make sure to include that as well.

Detail is key in an administrative role. Discuss techniques you utilize, such as checklists, double-checking work, or setting up reminders. Use an example where your attention to detail helped avoid a problem or enhanced the overall outcome of a project.

Explain your flexibility and willingness to work non-traditional hours, as this role may require. Provide a past experience where you effectively managed a schedule that included weekends or evenings, and how you balanced it with your other commitments.

Discuss how a positive attitude can enhance teamwork, encourage collaboration, and create a pleasant work environment. Share a scenario where your positivity positively impacted a team situation, highlighting its value especially in a high-energy, fast-paced environment like sports.