Accounting & Administrative Assistant

As an Accounting & Administrative Assistant at VIAS Infrastructure, your key responsibilities will include processing customer and vendor invoices, assisting with payroll and tax filings, and preparing financial reports for management. You’ll also play a significant role during audits by maintaining accurate records that adhere to company policies, while providing support in both administrative and marketing functions.

To qualify for the Accounting & Administrative Assistant position at VIAS Infrastructure, a high school diploma or equivalent is the minimum requirement, with an associate’s degree in accounting or a related field being preferred. Strong knowledge of accounting principles, proficiency with accounting software like QuickBooks and Excel, and excellent organizational skills are essential.

The Accounting & Administrative Assistant role at VIAS Infrastructure is part-time, allowing for flexible hours that align with personal schedules. This flexibility is perfect for maintaining work-life balance while contributing to a dynamic team.

As an Accounting & Administrative Assistant at VIAS Infrastructure, you will enjoy a hybrid work environment, allowing you to work both in the office and from home. This setup promotes comfort and productivity while enabling you to be a part of a collaborative and supportive team.

For the Accounting & Administrative Assistant position at VIAS Infrastructure, proficiency in accounting software such as QuickBooks and Excel is required. Strong knowledge of these tools will aid you in effectively processing transactions, preparing reports, and maintaining accurate financial records.

When answering this question, discuss your specific experience with processing invoices and managing accounts receivable. Highlight any software you've used, how you ensure accuracy, and your approach to following up on overdue accounts to maintain cash flow.

Explain your strategies for effective time management, such as prioritizing tasks, using calendars or project management tools, and maintaining meticulous records to ensure nothing slips through the cracks. Give examples of past experiences where you successfully met deadlines without sacrificing quality.

Identify the accounting software you are familiar with, such as QuickBooks or Excel, and explain how you used it in your previous roles. Share specific tasks you accomplished with the software, like creating financial reports or tracking expenditures.

Share a specific instance where you spotted an error in financial records, how you discovered it, and the steps you took to rectify the issue. Emphasize your attention to detail and problem-solving skills.

Discuss techniques that help you stay organized, such as creating lists, using project management software, and setting priorities. Provide an example of how these methods have helped you manage tasks effectively in a fast-paced environment.

Detail your understanding of payroll processes, including the importance of accurate time tracking, tax withholding, and compliance with labor laws. You can also mention any experience you have with payroll software or handling payroll-related inquiries.

Describe your approach to conflict resolution, emphasizing communication skills and a focus on understanding different perspectives. Explain how you would aim for a solution that benefits both parties and the overall organization.

Discuss your experience with maintaining compliance through careful record-keeping, ongoing training, and staying updated with accounting regulations. Mention any specific instances where your adherence to policies improved operations.

Share a specific example of an administrative process you identified as inefficient and explain the steps you took to improve it. Highlight the outcomes, such as increased efficiency and better team collaboration.

Reflect on your interest in the role and the company. Discuss how your skills align with the job requirements and highlight your enthusiasm for contributing to a forward-thinking company like VIAS Infrastructure, while also seeking personal and professional growth.