Executive Assistant

As an Executive Assistant at Acquia, your primary responsibilities include day-to-day administration and management of executive support for the CEO, CFO, and the Head of M&A. You'll schedule meetings, coordinate travel, manage expense reports, and assist in preparation for presentations and logistics. Your pivotal role will also involve liaising with the Board of Directors, other executive leaders, and our private equity investors, ensuring all operations run smoothly.

To be considered for the Executive Assistant position at Acquia, you should have 5-7 years of executive support experience at the C-level, preferably within a fast-paced tech environment. Advanced proficiency in tools like Microsoft Office and Google apps is essential. You must also exhibit professionalism, reliability, and a flexible approach to problem-solving, along with the ability to maintain discretion and confidentiality.

Acquia offers a unique work environment that is fast-paced and dynamic, reflecting the innovative nature of our industry. We value a culture of collaboration and creativity while maintaining a professional atmosphere. As an Executive Assistant, you’ll work closely with top executives and engage with various departments, fostering relationships that are vital for executing key projects and initiatives.

At Acquia, we prioritize personal and professional growth for all our employees. As an Executive Assistant, you’ll gain valuable insights into the strategic operations of the company, allowing you to develop skills that can pave the way for future leadership positions. We encourage continuous learning and provide opportunities for career advancement within our fast-growing organization.

Acquia offers a competitive benefits package that includes comprehensive healthcare coverage, wellness programs, flexible time off, and parental leave. Additionally, we implement recognition programs that reward employee contributions, ensuring a healthy work-life balance while fostering a supportive and inclusive workplace culture.

When answering this question, provide specific examples of your past experiences juggling multiple calendars. Highlight your organizational skills and your ability to prioritize requests, manage conflicts, and ensure optimal scheduling efficiency. Mention any tools or methods you've used to streamline this process.

Demonstrate your understanding of the importance of confidentiality by discussing your past experiences where discretion was paramount. Highlight protocols you follow, such as secure communication methods and the importance of trust in your role as an Executive Assistant.

Talk about your approach to task management, emphasizing your use of tools for tracking tasks and deadlines. Share strategies for determining urgency and importance, and how your time management skills help you tackle a busy workload effectively.

Be specific about your proficiency with software, such as Microsoft Office Suite, project management tools, and communication platforms. Share how you’ve utilized these tools to improve efficiency and support your executives effectively.

Explain your communication style, emphasizing how you adapt your approach based on your audience. Discuss the importance of clarity, professionalism, and responsiveness in conveying information effectively to ensure successful collaborations.

Share a specific example where you successfully navigated changes, outlining your thought process and adaptability. Highlight your capacity to remain composed under pressure and find solutions.

Discuss the organizational systems and tools that you utilize, such as to-do lists, digital calendars, or project management software. Provide insights into your routine for keeping track of ongoing projects and deadlines.

Describe strategies you employ to stay positive, such as practicing mindfulness or finding humor in challenging situations. Share how your attitude contributes to your effectiveness and the wider team morale.

Reflect on the aspects of the role you find fulfilling, such as contributing to team success, supporting executives in achieving their goals, and continuous learning. Your answer should convey your passion for the responsibilities of an Executive Assistant.

Express your excitement about Acquia’s mission, culture, and reputation in the tech industry. Highlight any research you've done on the company and how your values align with its mission to create impactful digital experiences.