Administrative Assistant-Flight Branch

Overview

Job Title: Administrative Assistant - Flight Branch                                  

Location:  Arnold AFB, TN

Function/Branch: Flight

Directorate: Test Operations

Position Type: Regular, Full-Time      

Pay Type: Non-Exempt

Grade (provided by HR): A06 (AA0601) [SCA Job Code – 1020]

Overview

Beyond New Horizons, LLC (BNH) has an exciting opportunity for an Administrative Assistant, supporting the Test Operations and Sustainment contract, at Arnold Engineering Development Complex at Arnold Air Force Base, TN. This Administrative Assistant will be supporting an integrated team responsible for providing the United States Air Force Test Operations and Sustainment efforts in our Flight Branch.

Open to internal and external candidates

Job Summary

The successful candidate will exhibit a strong level of initiative and ability to work independently in performing needed administrative tasks in support of our Flight Branch. The ideal candidate will be organized, demonstrate an understanding of “need-to-know” and practice discretion at all times, and demonstrate flexibility in being able to adjust to meet changing requirements and demands to execute the mission.

Job Duties:

• Works independently to provide administrative and secretarial support of a responsible and confidential nature and performs document control and records management activities to help ensure the smooth functioning of the department. Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.  Anticipates changing priorities and problems.  Adheres to and supports the use of company policies and procedures, and good industrial and office safety practices
• Receives and screens phone calls directing them to the appropriate parties. Ensures coverage when absent.
• Composes and distributes complex correspondence using standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of management.
• Researches information and compiles briefing charts, summary reports and other presentation materials.
• Performs functions to track/assist employees in completing training requirements.
• Coordinates proforma documents/forms with managers for acquisitions department.
• Schedules meetings, appointments and coordinates travel arrangements as needed.
• Maintains office supplies ensuring supplies are available when needed.
• Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager’s attention.  Reviews outgoing mail to ensure accuracy and proper format.  Follows up to ensure action
• Develops and guides the implementation of procedures and of filing and record-keeping systems, including performing data entry and records management function
• Develop workflow charts to demonstrate and improve work processes including configuration management
• Support personnel on-boarding (DD2875 and applications) and workstation equipment ordering for the branch
• Support development of metrics to improve workflow, efficiency, and staffing
• Maintain Sharepoint website for branch
• Determines action on important or emergency matters or knows whom to contact in absence of manager.
• Serve as building manager for office building as needed
• Inventory of IT equipment in office buildings where Flight personnel are assigned
• It is a condition of employment to wear PPE (Personal Protective Equipment) in accordance with supervisory direction and company policy
• Perform other duties as required

Basic Qualifications:

• High school diploma or equivalent plus a minimum of six years of applicable experience or any equivalent combination of applicable education and experience.
• Must be able to obtain and maintain a Department of Defense Secret level security clearance and access to the AEDC local area network.
• Due to Air Force Security requirements, U.S. Citizenship is required for employment at AEDC.

Preferred Qualifications

• Strong organizational skills, initiative, flexibility, and discretion.
• Excellent oral and written communication skills.
• Demonstrated typing skills and intermediate experience with Microsoft Products including Word, Excel, Powerpoint, and Access.
  • Experience in building data driven charts in Powerpoint.
  • Experience using Excel beyond basic data accumulation, including utilization of macros, formulas, and the like in developing tools and charts to track information.
• Demonstrated command of the English language including grammatical rules, spelling, punctuation, and required formats.
• Ability to obtain a BNH purchasing card.

What We Offer

• Competitive salaries
• Continuing education assistance
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

Beyond New Horizons (BNH) is a fully populated joint venture of Astrion and Fluor Federal Services, Inc. formed to provide unmatched Test Operations and Sustainment services for the Arnold Engineering Development Complex.

We chose our name to serve as an enduring reminder of our commitment to AEDC’s rich aerospace research and development legacy anchored in AEDC’s Toward New Horizons founding study and the unprecedented opportunities to greatly expand AEDC’s capabilities and capacity Beyond those existing today. Leveraging the capabilities of our parent companies, BNH specializes in testing and evaluation for military and space systems combined with proven capability in large-scale Government program management, integration, engineering, and construction services for specialized and technically advanced high-hazard facilities.

Join our Team!

BNH is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.