Supervisor, Events (Copper and Kings Distillery)

Job Description

Position Summary

The Event Supervisor position is a year-round, salaried position, reporting to the Front of House Manager.
Copper & Kings Distillery is seeking a dynamic and experienced Event Supervisor to oversee all aspects of internal and private events. The ideal candidate will be responsible for leading a team, prospecting sales, engaging with the community, and managing the hiring, training, and retention of staff. Additionally, the Event Supervisor will continually develop and implement standard operating procedures (SOPs), collaborate with beverage and culinary managers on menu development and pricing, and focus on industry trends to intentionally and consistently improve event offerings.
 

Key Responsibilities

• Staff Management: Oversee the hiring, training, and retention of event staff. Ensure all team members are well-trained and adhere to company standards.
• Leadership & Team Management: Lead, motivate, and manage the events team to ensure the successful execution of all events. Foster a positive and productive work environment.
• Weekly Meetings: Lead weekly BEO (Banquet Event Order) all-hands meetings to ensure effective communication, anticipate atypical event execution, and issue and receive critical challenges.  Conduct weekly 1:1 meetings with full-time direct reports.

• Scheduling: Work with the AGM (Assistant General Manager) to ensure optimal staff scheduling for events.
• Event Execution: Lead and execute events in the absence of the Event Lead, ensuring all aspects of the event run smoothly and meet client expectations.
• SOP Improvement: Implement changes to standard operating procedures as necessary to streamline event operations and ensure consistency and quality
• Pricing Structure: Monitor event pricing structure, making updates when necessary to maximize event bookings. Pay close attention to local holidays and trends that affect pricing, such as the Derby, Conventions, Music Festivals, etc.
• Menu Development & Pricing: Collaborate with beverage and culinary managers to develop event menus and pricing strategies that align with client needs and company goals.
• Sales & Prospecting: Identify and pursue new business opportunities to increase event bookings. Develop and maintain relationships with clients and stakeholders.
• Community Engagement: Actively engage with the local community and industry to promote Copper & Kings Distillery as a premier event venue. Participate in community events and networking opportunities such as Butchertown Business Alliance, Louisville Tourism, and DMC’s.

• Industry Trends: Study industry trends to keep the distillery's event offerings relevant and competitive.
• Internal Event Development: Conceptualize and develop yearly internal events such as Thunder Over Louisville, Brandy for Butterflies, Bash at Butchertown, etc. Including vendor acquisition, ticketing, marketing, event execution, financial P&L, etc.
• Event Calendar Management: Maintain proximity to the Tripleseat event calendar and leads with an eye to continually improve client communications, the booking process, and the financial closing process.

• Sales Goals: Take responsibility for meeting sales goals and driving revenue growth through effective event management and client engagement.
• TripleSeat Reporting: Utilize TripleSeat reporting to understand incoming lead trends, progress towards sales goals, event payments, and more.
• TripleSeat Education: Gain extensive knowledge of the TripleSeat platform to manage all aspects, including document creation, third-party payment integration, site settings, lead form generation, and more.
• Cash Management & Deposits: Process cash change orders and check deposits. Record deposits in finance OneDrive and Tripleseat

Qualifications

• Minimum of 3 years’ experience in event planning or related field
• Minimum 1 year in supervisory or leadership role.
• Bachelor’s Degree in event management, hospitality, or related field preferred or equivalent experience.
• Passion for hospitality and events with a willingness to consistently execute and maintain standards to produce the best experience for our guests
• Strong interpersonal and communication skills
  • Verbal, written, listening & presentation
  • Ability to take direction and work with existing guidelines and processes
  • Ability to work with a diverse set of team members
  • Ability to communicate effectively with a diverse set of clients
• Must be experienced with computers, including Microsoft Office (Word, Excel and Power Point), Outlook, as well as restaurant reservation, POS and event management software.
• Demonstrate a high level of accountability and ability to meet multiple deadlines
• Strong organizational and time management skills
• Willingness to work a flexible schedule, including days, evening, weekends and holidays.

Physical Requirements/Work Environment

      Physical Requirements: The employee frequently is required to sit or stand for long periods of time.  The employee is occasionally required to lift and/or move objects up to 25 pounds.  Frequent walking, including going up and down stairs and bending are required.

      Work Environment: Working conditions at an event may require the employee to be outside for extended periods of time and/or occasionally in a kitchen with slippery floors.  Irregular shifts, nights, weekends, and long hours may be required, particularly when working an event. 

Travel Required: None

Location

Additional Locations

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Job Area

The salary range for this role is:

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  Our compensation is based on cost of labor. For remote locations or positions open to multiple locations, the pay range may reflect several US geographic markets, including the lowest geographic market minimum to the highest geographic market maximum. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.  At Constellation Brands, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).

Not sure you meet all qualifications? Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.