Project Coordinator

About Us: Exceptional Service. Endless Improvement. Passionate People. Honest and Forthright. These are the core values of Charles IT. We can achieve these values because of our team, which makes us one of the most successful IT companies of its kind in the region. And because of our team, we offer a level of dedication to our employees rarely found anywhere else. To prove it we encourage learning, professional development, and team member input, all in a comfortable family-friendly culture.

Due to continued growth, we are currently seeking to add a Project Coordinator to our exceptional team. You will be responsible for the successful scheduling, managing and oversight of project delivery for our clients. You will need to be outgoing, customer service focused, extremely organized and detail oriented, and able to operate quickly and efficiently in a fast-paced environment. This role will work directly with our Account Managers to ensure projects are being completed on time and on budget with the assistance of our service delivery team.

Duties and Responsibilities

• Responsible for successful scheduling, managing and completion of projects on time and on budget.
• Coordinate schedules and logistics for project execution along side of service delivery.
• Facilitate project meetings, internal & external and maintain documentation.
• Provide weekly on-going status reports to key stakeholders until project completion.
• Ensure accurate meta data of all projects is completed and accurate through the billing process.
• Build client relationships and earn their trust by keeping clients informed, maintaining strong communication, and by being polite and helpful.
• Maintain an awareness of the abilities of each staff member and demonstrate strong judgment in assigning duties appropriate to each individual.
• Address client problems and requests by gathering and transmitting information or providing solutions.
• Perform all scheduling activities with the goal of maximized efficiency and meeting service metrics and goals
• Perform general office administrative duties as needed
• Function collaboratively as part of a fast-paced, client oriented team

• Associates degree or equivalent in a related field; or 3+ years related experience and/or training; or equivalent combination of education preferably in the technology field
• Proven experience with logistics, scheduling or dispatching required
• Superior oral and written communication skills required
• Fast typing with experience in data entry required
• ConnectWise experience or experience within the IT field a plus
• Previous office coordination/administrative experience preferred
• PMP or Project+ certification preferred
• Solid customer service abilities including telephone, email and computer/CRM skills; demonstrated proficiency with business collaboration tools such as MS Office Suite
• Experience with computer related functions in the areas of word processing, spreadsheets and internet
• Enthusiastic and dedicated to the challenge of helping people and providing exceptional customer service
• Outstanding organizational and multitasking abilities
• Excellent follow through to see projects and tasks through completion
• Self-starter with the ability to perform independently with little or no supervision
• Ability to pass a background check
• Current, valid US driver's license is required

Be a part of CT's finest and best places to work! We are a thriving IT company experiencing rapid expansion and are proud to be listed among the Inc 5000's fastest-growing companies. Additionally, we have been honored as one of MSP's Top 501 and recognized as one of Marcum's Top Tech 40. Join us today!

Charles IT offers a competitive benefits program including Medical, Dental, Vision, Life, Disability, Paid Holidays, PTO, 401K, and bonuses. In addition, we offer free dry cleaning, a fully stocked break room, Friday team lunches, paid training, team-building outings every quarter, professional development and so much more!

Our Commitment to Inclusion:
Charles IT is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected category. We welcome and encourage diverse perspectives.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be required.

If you’re excited about contributing your expertise to a fast-growing company that values innovation and teamwork, we’d love to hear from you!