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Permit Coordinator

Our Company 

Founded in 2022, GreenLite is revolutionizing development in America by streamlining the collaboration between developers, builders, and local regulatory authorities. GreenLite’s software powers its Private Plan Review offering, serving many of the nation’s largest public retailers, developers, and production home builders. By leveraging GreenLite’s technology, its customers save months on each project, significantly accelerating their timelines and staying within budget.

GreenLite is founded by experts in technology, development, and within the AEC (Architecture, Engineering, and Construction) industry, and backed by leading venture capital firms. GreenLite is at the forefront of the privatization of construction permitting and plan review, reshaping a multi-hundred billion dollar industry. 

GreenLite has raised nearly $40M from the country’s leading venture capital investors, including Craft Ventures, who led GreenLite’s $28.5M Series A. We’re well capitalized to achieve our mission of revolutionizing the plan review and construction permitting process across the country.

This Role:  

GreenLite is seeking a Permit Coordinator to work closely with, and assist the Permit Operations Project Managers, and the Head of Permit Operations. As the Permit Coordinator, your primary responsibility is preparing and assembling all applications/documents required for Building Permit Submission, as well as the submission and application tracking/follow up. You will also be responsible for assisting Project Managers with administrative tasks such as updating project statuses in our proprietary software, file storage/management and ad-hoc regulatory research. You will primarily interface with the Permit Operations team, as well as clients and city/county building departments. 

*open to remote and hybrid (NYC Office) role, working across EST, CST, PST..

At GreenLite, we place value in our in-office culture - the relationships and collaboration it builds and the creativity it brings to the table. When possible operate as a hybrid workplace to enable balance for our teammates while keeping GreenLite’s goals top of mind.

What You’ll Work On

  • Gathering supporting documents (internally, and obtaining them from clients externally via software/email), completing applications and submitting them to local and state government agencies – typically building/construction permits. 

  • Frequently following up on submitted applications, and managing/communicating the timeline or estimated completion date, with the goal of getting all applications approved ASAP. 

  • Communicating with local governments to confirm research findings (e.g. - Calling the Jurisdiction to ensure the permitting process pertaining to  a client’s project doesn’t involve any extra forms/fees that may not be listed online) 

  • Supporting the Permit Operations Project Managers/Head of Permit Operations with miscellaneous permits/filings, customer communications, administrative based project work or internal administrative tasks. 

  • Working with Permit Operations Project Managers to ensure all trackers/softwares/file storage systems  are up-to-date, organized, and relaying the latest information relating to permit submission. 

Here are some outcomes we would want to see from your efforts:  

  • Applications/Permit Packages for client projects, as well as any necessary internal registrations & licenses are completed and submitted quickly, and correctly with minimum supervision. 

  • All Permit Operations trackers, portals, and file/data storage are neat, organized and up-to-date at all times. 

  • Good relationships established with a network of government agencies and local expertise across different jurisdictions that can be called upon for help navigating processes for future projects. 

  • Positive, responsive relationship with clients, that fosters trust, and credibility for the company. 

Experience & Qualifications: 

  • Experience in administration/project coordination/clerical work. 

  • Background in Permitting, Construction Administration, Government/Regulatory Administration, Business Licensing, Entitlements, Real Estate Due Diligence.  

  • Excellent written and interpersonal skills - not afraid to make phone calls, negotiate and over-communicate both internally and externally with clients and jurisdictions

  • Independently motivated, but willing to work with a team — able to work independently on assigned projects, but also willing to assist teammates and ask for help from teammates when needed.

  • Strong organizational skills and extreme attention to detail 

  • Ability to learn quickly and effectively 

  • Demonstrated ability to manage priorities and projects in a dynamic, fast-paced environment

  • Initiative and bias for action, on-time delivery, and operational excellence

  • Honest and direct without any ego

  • Ability to utilize, or quickly learn to use, multiple software applications including our own platform, Asana, Notion, G-Suite, UpCode

Our Benefits and Perks Package

  • Competitive salary

  • New hire stock equity packages

  • Annual bonuses based on performance and delivering results

  • Medical, dental, and vision insurance plans

  • 401(k) savings plan

  • Employee wellness program

  • Home productivity stipend

  • Team building events

  • Unlimited PTO policy

Equal Opportunity Statement 

GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about the construction industry or solving the housing crisis in America, and want the opportunity to grow in your career, we encourage you to apply.

GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.

Average salary estimate

$70000 / YEARLY (est.)
min
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$60000K
$80000K

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What You Should Know About Permit Coordinator, GreenLite

Join GreenLite as a Permit Coordinator, where you’ll play a pivotal role in revolutionizing the construction permitting process in America! Founded in 2022, GreenLite is reshaping how developers, builders, and local regulatory authorities collaborate, making significant strides in enhancing efficiency and cutting costs. As a Permit Coordinator, you will partner closely with the Permit Operations Project Managers and the Head of Permit Operations to prepare and assemble all applications and documents necessary for building permit submissions. Your proactive approach will help manage the submission process, track applications, and follow up diligently to ensure timely approvals. You'll have the chance to communicate with various government departments, verify important details, and support Project Managers with administrative tasks, from updating project statuses in our proprietary software to conducting regulatory research. GreenLite values a collaborative culture, offering remote and hybrid work options to ensure you maintain work-life balance while contributing to our mission. With a focus on developing strong relationships with clients and local agencies, you'll foster trust while helping to navigate the complex world of permitting. If you are ready to make a real impact in the AEC industry while growing your career in a fast-paced, dynamic environment, we encourage you to apply!

Frequently Asked Questions (FAQs) for Permit Coordinator Role at GreenLite
What are the responsibilities of a Permit Coordinator at GreenLite?

As a Permit Coordinator at GreenLite, your key responsibilities will include preparing and submitting building permit applications, managing application tracking, and ensuring timely follow-ups on submitted permits. You'll also assist Project Managers with administrative tasks like updating project statuses and conducting regulatory research.

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What qualifications do I need to apply for the Permit Coordinator position at GreenLite?

To apply for the Permit Coordinator role at GreenLite, candidates should have experience in administration, project coordination, or related clerical work. A background in permitting, construction administration, or government regulatory processes is also advantageous. Strong written and interpersonal communication skills are essential.

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Is the Permit Coordinator role at GreenLite open to remote candidates?

Yes, the Permit Coordinator position at GreenLite is open to remote candidates. There are also hybrid options available for those who wish to work in the NYC office, allowing flexibility across different time zones.

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What tools and software will a Permit Coordinator use at GreenLite?

Permit Coordinators at GreenLite will utilize various software applications including their proprietary platform, Asana, Notion, and G-Suite. A willingness to learn and adapt to these tools quickly is essential for success in the role.

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What is the work culture like at GreenLite for a Permit Coordinator?

At GreenLite, the work culture is designed to foster collaboration and creativity. The Permit Coordinator role values relationships with team members and clients, emphasizing open communication and support within a dynamic, fast-paced environment.

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Common Interview Questions for Permit Coordinator
How do you prioritize tasks as a Permit Coordinator?

In the role of a Permit Coordinator, prioritization is key. I focus on deadlines for permit submissions while also being proactive about potential delays. I maintain organized trackers and communication with all stakeholders to ensure every critical task is managed efficiently.

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Can you describe a time you overcame a challenge in a prior job?

In my previous role, I faced delays due to missing documentation for permit submissions. I coordinated with clients and local authorities, establishing clear communication channels that helped gather the necessary paperwork quickly and prevented submission deadlines from being missed.

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What experience do you have with government agencies in the permitting process?

I have worked directly with government agencies in my previous positions, managing applications and ensuring compliance with local regulations. This experience taught me the importance of clear communication and timely follow-ups to get permits processed efficiently.

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How would you handle a situation where a client is dissatisfied with the permitting timeline?

I would first acknowledge the client's concerns and provide transparent updates on the status of their application. Then, I'd explain the factors affecting the timeline and assure them that I am actively managing the situation to expedite the process.

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What do you consider important when building relationships with regulatory bodies?

Building relationships with regulatory bodies requires trust and transparency. I prioritize clear communication and consistency in following up with agencies to establish a rapport that facilitates smoother interactions in future permitting processes.

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Describe your experience using project management software.

I have significant experience using project management software like Asana and Notion for tracking project progress, deadlines, and collaboration among team members. I find these tools essential for maintaining organization and transparency throughout the permit application process.

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What skills make you a good fit for the Permit Coordinator role at GreenLite?

My strong organizational skills, attention to detail, and ability to communicate effectively with both clients and government agencies make me an excellent fit for the Permit Coordinator position. I thrive in fast-paced environments and am committed to delivering results timely.

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How do you ensure accuracy in your work as a Permit Coordinator?

Accuracy is crucial in permit coordination. I implement checklists and utilize software tools to cross-reference documents before submitting applications. A systematic approach helps minimize errors and ensures that all required information is complete.

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How do you keep up with changes in permitting regulations?

I stay updated on permitting regulations by regularly attending webinars, participating in industry training, and networking with professionals in the field. I also subscribe to relevant newsletters and official publications that provide insights on ongoing regulatory changes.

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Why do you want to work for GreenLite as a Permit Coordinator?

I admire GreenLite’s innovative approach to transforming the construction permitting process. I am excited about the opportunity to contribute my skills in a forward-thinking company that values collaboration and is committed to solving real challenges in the housing industry.

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GreenLite makes getting a construction permit fast, predictable, and transparent. Let the GreenLite Platform handle your permitting needs so you can focus on growing your business.

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Full-time, remote
DATE POSTED
January 9, 2025

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