Payroll Specialist & Bookkeeper

To be eligible for the Payroll Specialist & Bookkeeper position at E. L. Vining & Son, candidates should have a minimum of 3 to 5 years of relevant experience in payroll processing and bookkeeping. Key qualifications include knowledge of tax laws, proficiency in handling accounts payable and receivable, and strong attention to detail. Familiarity with payroll systems, particularly SAGE 300, as well as exceptional organizational and communication abilities are highly desired.

In the Payroll Specialist & Bookkeeper role at E. L. Vining & Son, you will prepare and disburse weekly payroll accurately and on time. Additionally, your responsibilities include updating payroll records for various status changes and managing accounts payable tasks such as matching invoices to purchase orders. You will also handle accounts receivable duties, including entering payments and generating monthly customer statements, ensuring smooth financial operations.

E. L. Vining & Son offers a comprehensive benefits package for the Payroll Specialist & Bookkeeper position. Employees can expect hourly pay in the range of $28.00 to $30.00, along with medical, dental, and vision insurance. Additional perks include life and supplemental insurance, a 401k plan with a match, vacation time, and eight paid holidays, ensuring a well-rounded job experience.

While experience with SAGE 300 is preferred for the Payroll Specialist & Bookkeeper position at E. L. Vining & Son, it is not strictly necessary. The key requirement is a strong background in payroll processing and bookkeeping. Candidates who demonstrate proficiency in other payroll systems may still be considered, provided they have the relevant skills and experience.

The work environment at E. L. Vining & Son for the Payroll Specialist & Bookkeeper is collaborative and supportive. Located in Farmington, Maine, the office fosters a friendly atmosphere where team members strive for excellence in their roles. As part of a family-owned company with a long-standing reputation in the contracting industry, employees are encouraged to grow and advance their careers while maintaining a healthy work-life balance.

When asked about payroll processing experience, highlight specific examples of your previous roles where you've successfully managed payroll from start to finish. Discuss your familiarity with payroll systems, the importance of compliance with tax laws, and how you ensure accuracy. Demonstrating your knowledge along with any metrics or outcomes can show how you stand out.

When addressing discrepancies in payroll, emphasize your methodical approach. Explain that you typically review records, trace transactions, and communicate with relevant departments to resolve the issue promptly. Highlighting your attention to detail and problem-solving skills can portray you as a dependable Payroll Specialist.

Discuss the bookkeeping software you’re familiar with, particularly any relevant experience with SAGE 300. Explain how this proficiency has helped you manage accounts payable and receivable effectively. Mention any additional software you have used that showcases your adaptability.

To ensure confidentiality, convey your commitment to following company policies and applicable laws regarding data protection. Discuss practices you implement, such as limiting access to sensitive information and ensuring secure electronic storage to safeguard payroll details.

Provide a step-by-step overview of your payroll processing routine. Mention aspects like gathering attendance records, calculating wages, verifying deductions, and ensuring compliance with tax requirements. Highlight any tools or software that facilitate this process.

Share specific examples of your responsibilities in both accounts payable and accounts receivable, such as matching invoices to purchase orders and entering payments. Emphasize how your attention to detail and accuracy positively impacts financial reports and cash flow.

When asked how you manage organization, elaborate on tools you use such as spreadsheets, task management software, or calendars. Discuss how you prioritize tasks, keep extensive records, and adhere to deadlines to ensure efficient payroll processing.

If you have experience training others, discuss the methods you used, such as one-on-one sessions or creating written materials. Highlight your patience and ability to communicate complex information clearly, fostering a supportive learning environment.

Share your proactive approach to staying informed on payroll regulations by subscribing to industry newsletters and consulting government resources. Mention any workshops, webinars, or training sessions you have participated in to enhance your knowledge.

In your answer, express that accuracy in payroll processing is critical not only for compliance but also to maintain employee trust and satisfaction. Discuss how accurate payroll contributes to financial integrity in the organization and its effects on overall morale.