Part Time - Office Support

As a Part Time Office Support specialist at Janney Roofing, your main responsibilities will include overseeing the smooth functioning of the Orlando Office, providing administrative support to the Sales Department, handling phone calls professionally, assisting visitors, managing office supplies, and supporting team collaboration. You'll play a crucial role in ensuring that various office operations run seamlessly, all while cultivating a positive workplace culture.

To be considered for the Part Time Office Support position at Janney Roofing, candidates should have at least 5 years of professional work experience in an office setting and 2 years of administrative experience. A strong proficiency in Microsoft Office Suite and previous experience supporting a high-performing sales team is preferred. Excellent communication and organizational skills, along with a proactive mindset, are essential for success in this role.

While relevant industry experience, especially working with a sales team, is a plus for the Part Time Office Support role at Janney Roofing, it is not strictly required. What’s more important is your ability to adapt and support the team effectively, along with your administrative skills and office experience.

Janney Roofing offers a competitive hourly rate between $16 to $18 for the Part Time Office Support role, along with benefits including health, dental, vision insurance, a 401K plan, paid holidays, PTO, and ongoing training opportunities. We also focus on team-building activities and give back to our community, providing a fulfilling work environment for all employees.

At Janney Roofing, we foster a culture of excellence, professionalism, and collaboration. As a Part Time Office Support specialist, you can expect to be part of a team that values communication, responsibility, and continual improvement. We regularly engage in volunteer activities and team-building exercises, making our office not just a workplace, but also a community.

When prioritizing tasks as an Office Support specialist, it's essential to assess deadlines and the impact of each task on overall team efficiency. I usually use tools like to-do lists or digital planners to organize tasks by urgency and importance. Communicating with team members helps ensure alignment on priorities and allows for adjustments based on changing needs.

Absolutely! I have extensive experience using Microsoft Office Suite, especially Word and Excel. In my previous role, I routinely created reports, formatted documents, managed spreadsheets to analyze sales data, and used Excel formulas for calculations. I'm confident in my abilities to quickly produce professional materials and effectively manage data using these tools.

Maintaining a positive office environment is all about fostering communication and collaboration. I always try to greet my colleagues warmly and create an open environment where team members feel comfortable sharing their ideas. Additionally, organizing small team-building activities can significantly boost morale and enhance relationships among coworkers.

In a previous position, there was a misunderstanding between two team members over project responsibilities. I took the initiative to mediate the conversation, encouraging both parties to express their viewpoints. By actively listening and facilitating a constructive discussion, we were able to reach a mutually agreeable solution, which not only resolved the conflict but also strengthened team dynamics.

When faced with tight deadlines for administrative tasks, I prioritize effective time management and remain focused. I break tasks down into smaller, manageable steps and set mini-deadlines for each. If needed, I communicate with my team about priorities and seek assistance for urgent matters, ensuring that I deliver quality work even under pressure.

Maintaining confidentiality in the office is crucial, especially when dealing with sensitive information. I always adhere to company policies regarding data protection and limit access to confidential documents to authorized personnel only. Additionally, I ensure that any discussions involving sensitive topics are conducted in private settings to avoid any unintentional information disclosure.

Communication is vital in my role as an Office Support specialist. It ensures that I stay informed about team objectives, helps me assist colleagues efficiently, and contributes to a cohesive work environment. I believe that clear and open communication fosters teamwork and enhances overall productivity, so I make it a priority to maintain effective channels with my colleagues.

To stay organized while supporting various teams, I rely on tools such as calendars, task management apps, and organized folders for documentation. I categorize tasks based on priority and deadlines and regularly update my progress. This method allows me to keep track of different requests without letting anything slip through the cracks.

I have hands-on experience with CRM systems, which play a crucial role in streamlining communication and maintaining customer relationships. They help me track interactions and manage follow-ups, which is essential for supporting sales teams. Utilizing CRM systems effectively enhances my productivity and helps ensure that our customer data is organized and accessible.

I'm drawn to Janney Roofing because of its commitment to excellence and community engagement. I admire how the company values personal growth and continuous improvement for both employees and customers. Being part of a team that actively participates in community service resonates with my values, and I believe my administrative skills would significantly contribute to the organization.