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Event Specialist, Advancement Special Events

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Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division- Service, Gratitude, Trust, and Partnership- which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.General Overview:The Events Manager works directly with Executive Director of Events to plan and execute events in support of the University of Miami’s Development and Alumni Relations related events. Events include groundbreakings, dedications, forums, lectures, memorials, scholarship lunches and events assigned on a case-by-case basis by the schools/colleges/units/president’s office/student affairs. The Events Manager will be responsible for the organization of downloads and uploads and the maintenance and enhancements of database lists and reports.Essential Responsibilities:• Manages and supports development and alumni relations related events, along with other areas as assigned.• Manages and creates timelines, checklists, budgets, staffing and logistics for each event. Directs the timeline of activities from inception to the successful completion.• Develops clear strategies, budgets and objectives for each event.• Develops and enhances invitation database lists, reports and all other printed materials relating to the events, preparing them for approval by the Executive Director of Strategic Events.• Work closely with and negotiate with external vendors to coordinate goods and services for special events. Manage relationships and bidding process to ensure the best service and most efficient cost for goods and services.• Manage special committees for events. This includes developing goals and objectives for committees, facilitating meetings and leading those committees towards successfully completing the established goals and objectives.• Oversees all staff working the events and ensures all is briefed and properly trained.• Designs and develops sequence of events/program for all assigned events.• Creates event budget, and reconcile/manage correspondence expenses. Ensure that expenditures on all accounts do not exceed budgeted levels.• Other duties as assigned.Minimum Qualifications• Bachelor's degree.• Minimum 5 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:A10

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What You Should Know About Event Specialist, Advancement Special Events, National Geographic Society

Join the University of Miami as an Event Specialist in Advancement Special Events, and become part of a vibrant community dedicated to transformative philanthropic relationships. In this pivotal role, you will collaborate closely with the Executive Director of Events to plan and coordinate a variety of events aimed at supporting the Development and Alumni Relations mission. Your responsibilities will range from managing logistics for groundbreakings and dedications to orchestrating lectures and scholarship luncheons. You'll thrive in a dynamic environment as you create timelines, manage budgets, and ensure that every detail aligns perfectly for a memorable experience. Your proficiency in database management will be essential for organizing invitation lists and generating insightful reports. You will maintain relationships with external vendors, negotiate contracts, and manage special committees to keep projects on track. If you’re passionate about creating engaging and meaningful events that foster community spirit and alumni connections, this is the opportunity for you. With your experience and creativity, you’ll contribute to initiatives that truly impact lives, all while working in the exciting city of Washington, DC. Come join a team that values service, gratitude, trust, and partnership as core tenets of its operations.

Frequently Asked Questions (FAQs) for Event Specialist, Advancement Special Events Role at National Geographic Society

What responsibilities does the Event Specialist at the University of Miami have?

The Event Specialist at the University of Miami is responsible for managing and executing various development and alumni-related events. This includes organizing event timelines, budgets, logistics, and staff coordination. You'll also develop invitation databases and work closely with external vendors to secure services. Managing special committees and ensuring all aspects run smoothly from inception to completion is also key to your role.