Executive Administrative Assistant
Job Summary: This position requires a highly organized and proactive executive assistant to provide administrative support. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, be flexible with time commitment and have a keen attention to detail.
Responsibilities
- Efficiently manage calendars, appointments, and travel arrangements.
- Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
- Maintain confidential files, records, and databases with utmost accuracy and discretion.
- Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
- Act as a liaison between executives and internal/external parties, ensuring effective communication.
- Support divisional/multi-divisional reporting and communication.
- Assist with special projects, research, and analysis as assigned.
Essential Functions:
- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Strong written and verbal communication skills.
- Proficiency in using productivity software, like Microsoft Office Suite.
- Exceptional research and project management skills.
- Demonstrated professionalism, confidentiality, and discretion in handling sensitive information.
- Detail-oriented with the ability to deliver accurate work within established deadlines.
- Excellent interpersonal skills and the ability to build relationships at all levels.
- Proactive and self-motivated with a problem-solving mindset.
- Flexibility and adaptability to meet changing priorities and work demands.
- Knowledge of our industry/sector is a plus.
- Duties may be modified or assigned at any time to meet the needs of the business
Education & Experience:
- Bachelor's degree is preferred but will consider an associate’s degree with relevant experience.
Job Skills/Abilities:
- Proficient with Microsoft Office (PowerPoint, Word, Excel, etc:
- Comprehensive knowledge of Excel functions, formulas, data manipulation techniques, and charting features.
- Data analysis skills:
- Ability to identify patterns, trends, and correlations within datasets.
- Visual communication:
- Understanding of design principles to create visually appealing and informative charts.
- Attention to detail:
- Ensuring accuracy and consistency in data presentation.
- Problem-solving:
- Identifying and resolving data inconsistencies or chart interpretation issues.
- Ability to handle multiple projects and daily activities.
- Must be organized, resourceful, self-motivated and able to work independently.
Other Requirements:
Must be able to be flexible and respond to the changing needs of the organization. Qualified candidates must be able to perform the essential job functions with or without reasonable accommodation.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Equal Opportunity / Affirmative Action Employer
We are an equal opportunity employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected Veteran status, or any other characteristic protected by law. Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.
Average salary estimate
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Are you ready to take your organizational skills to the next level? Join our team as an Executive Administrative Assistant in beautiful Laconia, New Hampshire! In this role, you'll be the backbone of our operations, balancing a variety of tasks that keep the executive team running smoothly. Your day-to-day will be filled with managing calendars, arranging travel, and organizing meetings that could involve everyone from clients to stakeholders. Communication is key, and you'll be the friendly liaison that ensures everyone is on the same page. As an Executive Administrative Assistant, you’ll need to have an eye for detail and be proficient in Microsoft Office, especially Excel, to assist with data analysis and project management tasks. We appreciate a proactive mindset, so if you thrive in a dynamic environment and are adaptable to shifting priorities, we'd love to chat with you. Whether it’s keeping confidential records or preparing materials for important events, your contributions will be essential to our success. A bachelor's degree is preferred, but relevant experience is just as valuable. Step into a role where your skills are not just welcomed, but celebrated. Let’s make amazing things happen together!
New Hampshire Ball Bearings, headquartered in Peterborough, New Hampshire, is a company that manufactures precision bearings and complex bearing assemblies for the global aerospace, defense, medical, dental, and high technology markets.
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