Subcontracts Administrator II - job 1 of 6

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AECOM is seeking a highly talented Subcontracts Administrator II to support multiple East Region Business Lines.

This will be a hybrid position including a combination of both remote and in-office. The location of this position is flexible, but qualified candidates will need to be willing to potentially work Eastern standard time and Central standard time hours. 

Duties & Responsibilities 

Business:

• Follow and enforce procurement related policies and procedures.
• Develop intermediate understanding of subcontracting terminology, measures, concepts, principles, and strategies.
• Foster relationships internally with stakeholders and externally with suppliers and other groups.
• Present the subcontracting and procurement process to stakeholders in an effective manner.
• Challenge the business when projects depart from basic procurement principles.
• Communicate effectively, resolve conflicts, solve problems, and make efficient and effective supply management decisions.

Technical:

• Perform subcontracting and procurement functions.
• Develop understanding of procurement systems and tools.
• Prepare and solicit Requests for Proposal (RFP) and Requests for Quotation (RFQ) for all services and goods.
• Prepare and executes purchase orders and agreements.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results. Communicate effectively with internal clients regarding subcontract progress and accomplishments.
• Negotiate deviations from company Terms & Conditions and minimum insurance requirements needed for various Scopes of Work.
  • Must be familiar with and preferably have significant experience with standard contractual Terms and Conditions and their meanings.
  • Must have a working knowledge of Certificates of Insurance as well as different policy types and limits.
• Maintain subcontract and procurement documentation.
• Contact subcontractors for timely submittal of proposals,and clarifications, and signed contractual Agreements.
• Tabulate and evaluate subcontractor and supplier proposals.
• Achieve savings targets relative to management established benchmarks by managing workload in accordance with business objectives and internal client priorities.
• Review invoices and resolves discrepancies.
• Assist in the evaluation of disputes with suppliers.

MINIMUM REQUIREMENTS:

• Bachelor’s Degree + 2 year of experience in subcontracting, procurement, or other similar function or demonstrated equivalency of experience and/or education.
• Understanding of contracting and procurement terminology, measures, concepts, principles, and strategies.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in supply chain, business, engineering, construction management, economics, or similar field. 3+ years of experience in subcontracting or other similar function.
• Competency to perform subcontracting and procurement functions.
• Experience in managing tactical and strategic supplier relationships.
• Previous experience working in a consulting engineering or professional services environment.
• Previous experience working in a highly matrixed global and/or Fortune 500 organization.
• Excellent analytical, judgment and practical operating skills in a multi-location, project-based industry.
• Excellent organizational, administrative, and problem-solving skills.
• Ability to work in a fast-paced, growing environment with high demand to flexibility.
• Demonstrated ability to identify business process issues and drive process improvement.
• Open-minded self-starter with the ability to adapt, improvise and problem solve.
• Excellent interpersonal, written, and communication skills.
• Advanced computer skills and ability to use procurement systems.
• Proficient in Microsoft Word, Excel and PowerPoint, and Adobe Acrobat

• This position does not include sponsorship for United States work authorization, now or in the future. 
• Relocation and/or per diem benefits are not offered.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.