Job details

Accounts Payable Analyst

Company Description

Aboitiz Foods is an integrated regional food and agribusiness company dedicated to creating a high-performance culture anchored on our time-honored values of Integrity, Teamwork, Innovation, and Responsibility. Through the collective strengths of our subsidiaries, Pilmico and Gold Coin, we believe in sustainably feeding Asia’s growth from mill to meal.

We are constantly improving and optimizing our processes by integrating the value chain around Asia. We leverage our sector expertise and capabilities to deliver quality every time. With our world-class technology and culture of constant innovation, we devote ourselves to serving you better.

At Aboitiz Foods, we embrace change and inspire innovation, leading the way in food and agribusiness solutions. Join us as we shape the future of food in Asia and build a culture where, together, we nourish the future.

https://www.aboitizfoods.com/

Job Description

The AP Invoice Analyst is responsible for ensuring the accurate, thorough, and timely processing of all invoices and employee-related non-payroll payments in accordance with relevant company policies, procedures, guidelines, and service level agreements (SLAs) set by the Accounts Payable Central Processing (APCP) to maintain compliance and support efficient operations.

Invoice Processing

Processes invoices, billing statements, non-payroll expense reports, cash advances, and other payment requests in accordance with established policies, procedures, work instructions, and SLAs
Records payable entries in the ERP system, ensuring correct allocation to cost centers, GL accounts, and application of VAT, withholding tax, or prepayment where necessary
Executes AP controls rigorously, including 3-way or 2-way matching, invoice workflow approvals, and expense validation
Generates payment proposals and reviews items for accuracy and completeness, coordinating with the AP Payment Processing Team to meet cut-off deadlines

Compliance

Checks compliance of company expenses to internal policies and tax regulations, including verifying supporting documentation and monitoring expense limits
Adheres to SLAs regarding the accuracy and timeliness of invoice processing and AP entry recording
Analyzes and resolves any processing or compliance issues identified during invoice processing, quality reviews or audits and implements corrective actions to prevent recurrence.

Payable Management

Monitors outstanding open invoices and conducts regular clean-up of pending items to maintain an accurate AP ledger
Communicates promptly with suppliers or employees about payment issues to ensure efficient tracking and resolution
Reviews resolutions thoroughly before reprocessing any invoices or payment requests ensuring formal approvals are secured for any exceptions or deviations
Identifies, supports, and implements process improvement initiatives within the AP function to enhance operational effectiveness

Qualifications

Bachelor’s degree in accounting, finance, or any equivalent course.
At least two (2) years of operational experience in Accounts Payable/ Accounting / Audit
Experience working in a business process outsourcing/ shared services organization environment
Certified Public Accountant (CPA) certification is desired
Knowledge in accounting standards and management principles related to AP process
Proficiency in the use and navigation of ERP system preferably SAP
Proficiency in the use of GSuite or MS Office applications
Good analytical and problem solving skills
High attention to details
Good written and communication skills
Independent, takes initiative, and self-driven (requires minimal supervision)

Additional Information

Willing to be assigned in Capas, Tarlac
Hybrid work set-up

What You Should Know About Accounts Payable Analyst, Pilmico Foods Corporation

Join Aboitiz Foods as an Accounts Payable Analyst in Sto. Domingo, Capas, Tarlac! We're on a mission to create a high-performance culture rooted in our values of Integrity, Teamwork, Innovation, and Responsibility. As an Accounts Payable Analyst, you will be at the heart of our operations, ensuring that all invoices and employee-related non-payroll payments are processed accurately and on time. Your role will involve a mix of invoice processing, compliance checks, and payables management. You'll use your keen attention to detail to ensure that invoices match up, all while adhering to our established policies and guidelines. Communication is key in this role; you’ll regularly liaise with suppliers and employees to resolve any payment issues quickly and efficiently. We’re looking for someone with at least two years of experience in Accounts Payable, accounting, or audit, ideally in a shared services or BPO environment. A Bachelor’s degree in accounting or finance is essential, and a CPA certification is a plus! You should also be comfortable using ERP systems like SAP and familiar with GSuite or MS Office applications. If you're independent, proactive, and self-driven, this could be the perfect opportunity for you to make a significant impact in a company committed to nourishing the future of food in Asia. Plus, enjoy the flexibility of a hybrid work setup! Let’s shape the future together at Aboitiz Foods!

Frequently Asked Questions (FAQs) for Accounts Payable Analyst Role at Pilmico Foods Corporation

What are the primary responsibilities of the Accounts Payable Analyst at Aboitiz Foods?

As an Accounts Payable Analyst at Aboitiz Foods, your primary responsibilities include processing invoices, expense reports, and payment requests in a timely manner. You'll need to ensure compliance with internal policies and regulations, perform three-way and two-way matching, and maintain an accurate AP ledger by monitoring outstanding invoices. Additionally, you will communicate with suppliers regarding any payment issues, conduct regular audits to identify process improvements, and help generate payment proposals while strictly adhering to service level agreements.