Executive Assistant (R3374)

As an Executive Assistant at Shield AI, you will manage busy executives' calendars, organize meetings and travel arrangements, and serve as a point of contact for team communication. Your role will include consolidating materials for meetings, noting down important discussion points, and ensuring that all executive operations run efficiently.

To be considered for the Executive Assistant role at Shield AI, you should have at least 2 years of experience in an administrative or coordination position. Superior attention to detail, strong time management skills, and comfort communicating with executives are crucial. A bachelor’s degree and experience supporting C-Suite executives are preferred but not required.

Working as an Executive Assistant at Shield AI provides a vibrant, fast-paced environment where no two days are the same. You will collaborate closely with the executive team and be part of a mission-driven culture focused on innovation and excellence in defense technology.

The Executive Assistant position at Shield AI offers a competitive salary range of $75,000 - $120,000, along with bonus opportunities, benefits, and equity options. Temporary employees also receive a tailored benefits package after 60 days. Compensation depends on qualifications, experience, and location.

Absolutely! Shield AI is committed to being an equal opportunity workplace. We value diversity and are dedicated to providing fair employment opportunities regardless of race, gender, disability, or any other characteristic. Our commitment to inclusivity fosters a thriving work environment for all employees.

When prioritizing tasks as an Executive Assistant, it’s essential to understand the executive's priorities and deadlines. I typically use a combination of a to-do list and a digital calendar to organize tasks based on immediacy and importance, ensuring that urgent matters are addressed promptly while keeping longer-term projects on track.

In my previous roles, I've had the privilege to support C-Suite executives by managing their schedules, facilitating communications, and ensuring that they have all necessary documents prepared for meetings. I focus on building strong relationships based on trust and clarity to enhance efficiency.

Handling stress and tight deadlines is all about staying calm and organized. I find it helpful to break down tasks into manageable portions and communicate openly with my team. Time management skills are crucial, and I prioritize tasks that can have the highest impact.

I am proficient in a variety of tools, including Microsoft Office Suite, project management tools like Asana, and communication platforms like Slack. These tools help me streamline administrative tasks, organize information, and facilitate clarity in communication.

In one instance, an executive had a last-minute scheduling conflict with a crucial meeting. I quickly assessed alternatives, reached out to all participants, and successfully rescheduled the meeting for a time that worked for everyone, showing my ability to adapt under pressure.

I take a proactive approach to managing an executive's calendar by regularly reviewing their availability, promptly responding to meeting requests, and ensuring conflicts are resolved efficiently. Communication with the executive about upcoming priorities is key.

Supporting a team event starts with clear communication about goals and logistics. I would coordinate with vendors for catering, manage invitations, and ensure all details are aligned to provide a seamless experience for participants that reflects well on our organization.

I admire Shield AI's commitment to innovation and protecting service members. The opportunity to work with talented leaders in a mission-driven environment excites me, and I believe my organizational skills and proactive approach would add great value to your executive team.

An Executive Assistant serves as the backbone of the leadership team, ensuring smooth operations by managing schedules, facilitating communications, and providing logistical support. This role is crucial for enabling executives to focus on strategic initiatives without getting bogged down by administrative details.

Effective communication starts with understanding the preferred styles of the executives I support. I keep lines of communication open through regular check-ins, updates, and ensuring all team members are informed about relevant developments, which fosters a collaborative work environment.