Job details

Accounting and Administrative Specialist

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Description

Job Summary

The Accounting & Administrative Specialist is an essential position that provides necessary finance, accounting, and administrative support for the organization. This individual assists with several recurring accounting processes and assists all departments with document management. This outgoing member of our team greets guests and clients, answers our main line, and helps keep the shared spaces of our office neat and tidy. This is a flexible position that could be full or part time.

Principal Duties and Responsibilities

Accounts Payable Duties

Prepare and process weekly Accounts Payable batch including invoice processing, check processing, and mailing
Process monthly credit card charges and organize documentation
Maintain vendor paperwork (W-9's and certificates of insurance)

Accounts Receivable Duties

Prepare Accounts Receivable invoices in accounting software.
Process all cash receipts and apply to payments appropriately.

General Administrative

Greet and direct office visitors
Answer the main office telephone system and manage general office voicemail.
Responsible for managing office and breakroom supplies
Responsible for daily inbound and outbound mail

Performs other related duties as requested

Requirements

Skills and Qualifications

Associate degree in accounting/finance related field or equivalent work experience in accounts payable/receivable
Excellent communication skills (oral and written)
Outstanding organizational skills which include being detail-oriented, multi-tasking, and collaborating with others to accomplish group goals.
Proficiency in Microsoft Office applications, with a strong emphasis on Microsoft Excel, including the ability to create and manage spreadsheets, use formulas and functions, analyze data, and generate reports.
Experience with an ERP system required
- Examples include Plex, Syteline, Epicor, Microsoft Dynamics, SAP ERP, Infor, etc.

Benefits:

Competitive wage based on experience.
Health, Dental, Vision, Accident, Critical Illness, Disability, and Life insurance offered.
Retirement plans (401k), and paid time off.
Opportunities for professional growth in a dynamic manufacturing environment.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand, walk, stoop, crouch, bend and reach above shoulders. The employee frequently is required to use hands to manipulate objects, tools or controls; and talk and hear. The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and depth perception. The employee must comply with the company’s PPE requirements including but not limited to, safety glasses, hearing protection, appropriate gloves, clothing and shields for required tasks and steel toed safety shoes when present on the shop floor.

Average salary estimate

$50000 / YEARLY (est.)

min

max

$40000K

$60000K

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What You Should Know About Accounting and Administrative Specialist, Ace Manufacturing Industries

Are you ready to take on a multifaceted role as an Accounting and Administrative Specialist at our Green Bay, Wisconsin office? This essential position not only supports our finance and accounting functions but is also a pivotal part of our office's day-to-day operations. As the friendly face of our organization, you'll be greeting clients and guests, ensuring a welcoming atmosphere. Your responsibilities will encompass managing accounts payable and receivable, including processing invoices, maintaining vendor paperwork, and preparing financial statements using our ERP software. But that's not all! You'll also lend your organizational skills to manage office supplies, oversee mail, and answer the main office phone, creating an efficient, collaborative environment. Flexibility is at the core of this role, which can be structured as full time or part time—perfect for those balancing multiple commitments. With your associate degree in accounting or equivalent experience, coupled with your proficiency in Microsoft Excel and experience with ERP systems, you'll contribute to an engaged and supportive team. Here, your voice matters, and we’re excited to support your professional growth in a dynamic environment where your skills make a real difference!

Frequently Asked Questions (FAQs) for Accounting and Administrative Specialist Role at Ace Manufacturing Industries

What are the responsibilities of the Accounting and Administrative Specialist at the company?

The Accounting and Administrative Specialist at our Green Bay office handles a variety of tasks, including managing accounts payable and receivable duties such as processing invoices and cash receipts. Additionally, this role involves general administrative support like greeting visitors, answering phones, managing supplies, and organizing documents. It's a dynamic position that encompasses both accounting expertise and essential office functions.