Executive Assistant to the CEO

As the Executive Assistant to the CEO at Aevum, your key responsibilities include managing the CEO's calendar and schedule, facilitating high-level strategic priorities, serving as a trusted advisor, and acting as the primary liaison with stakeholders including VIPs and investors. You'll also manage sensitive information, coordinate travel logistics, and ensure the CEO is well-prepared for engagements.

To qualify for the Executive Assistant to the CEO position at Aevum, candidates should possess 5-7 years of experience supporting high-profile C-level executives, particularly in fast-paced environments. A bachelor’s degree in Business Administration, Public Relations, or a related field is also necessary, along with exceptional organizational skills, professionalism, and the ability to handle confidential information with discretion.

Aevum prefers candidates with experience in startups, defense, aerospace, technology, or regulated industries for the Executive Assistant to the CEO role. This background will help you understand the fast-paced and high-stakes environment in which Aevum operates, making you a more effective assistant to the CEO.

The compensation range for the Executive Assistant to the CEO at Aevum is between $90,000 to $120,000 per year, with opportunities for stock incentives, bonuses, and performance-based promotions. Aevum offers a competitive benefits package that includes 100% company-paid health, dental, and vision insurance, along with vacation and PTO.

Aevum offers an extensive benefits package for the Executive Assistant to the CEO position, including 100% company-paid medical, dental, and vision insurance, as well as vacation time, paid time off, and stock incentives. Additionally, the company promotes performance-based promotions and provides a dynamic work environment.

In a fast-paced environment like Aevum, it's critical to assess the urgency and importance of tasks. I prioritize by evaluating deadlines, aligning with the CEO's strategic goals, and consistently communicating with stakeholders to understand their needs. I ensure a flexible approach that allows me to adapt quickly to changing priorities.

Handling confidential information with discretion is paramount for an Executive Assistant. I always follow established protocols and ensure that sensitive information is shared only with authorized personnel. Additionally, I maintain a culture of confidentiality and integrity in all my communications and actions.

I once faced a scheduling conflict where two high-priority meetings were set for the same time. I quickly assessed the urgency and relevance of each meeting, communicated with the stakeholders involved, and found a mutually agreeable time for one of the meetings, ensuring the executive was fully briefed beforehand.

In my previous roles, I regularly engaged with VIPs and board members, which required a keen understanding of corporate communication etiquette. I approach high-stakes communication by preparing thoroughly, being clear and concise, and always representing the executive’s priorities and preferences accurately.

To maintain organization, I use digital tools and project management software to keep track of tasks, schedules, and documents. I regularly review and update my to-do lists and prioritize tasks based on their urgency and organizational goals, ensuring nothing falls through the cracks.

Anticipating the needs of a CEO involves understanding their working style, preferences, and priorities. I make it a point to stay informed about ongoing projects and potential hurdles, regularly check in on upcoming commitments, and be proactive in preparing necessary materials and briefings before meetings.

I'm drawn to the Executive Assistant role at Aevum because I admire the innovation in autonomous technologies and want to support the CEO in driving strategic initiatives. Additionally, the opportunity to work in such a dynamic and impactful environment aligns with my career goals and expertise in executive support.

The most challenging aspect can be the unpredictability of the role, especially in high-stakes environments. However, I've learned that flexibility and adaptability are vital. I thrive with challenges by maintaining a proactive mindset and developing contingency plans for various scenarios.

Organizing travel logistics involves meticulous planning. I ensure that I understand the CEO’s preferences regarding accommodations and travel arrangements. Using project management tools helps me coordinate itineraries, confirm bookings, and pre-check travel requirements, ensuring smooth travel experiences.

I utilize various tools such as Microsoft Office and project management software like Wrike for organization and collaboration. Calendar management software helps me optimize scheduling, while communication tools like Slack enable seamless interactions with team members, enhancing overall productivity.