Executive Assistant
We’re looking for a highly organized, operations-driven Executive Assistant to join our team at Accredited Labs!
In this pivotal role, you will provide comprehensive, high-level support to our CEO and senior leadership team by keeping priorities aligned, communication flowing, and operations on track. You’ll also be responsible for the day-to-day management of our corporate office in Dallas, ensuring everything runs seamlessly.
The ideal candidate is a sharp and agile multitasker with exceptional organizational skills, strong professional communication, and a high level of discretion in handling confidential information.
We’re seeking someone who’s proactive, solutions-oriented and thrives in a fast-moving, ever-evolving environment. If you’re excited by the idea of supporting top executives and driving operational excellence in a growing national calibration services company—we want to hear from you!
Key Responsibilities:
Senior Leadership Support
- Provide administrative support to the senior leadership team, including calendar management, scheduling, and coordinating travel arrangements.
- Coordinate meetings, conferences, and travel arrangements for executives.
- Prepare agendas, minutes, and materials for leadership meetings.
- Handle confidential information and communications with the highest level of discretion.
- Assist with special projects, presentations, and reports.
- Serve as a liaison between executives and internal/external stakeholders.
Office Management
- Serve as the primary front desk receptionist at our Dallas headquarters.
- Create a professional and welcoming environment for visitors and staff.
- Manage incoming calls, mail, and correspondence.
- Maintain office organization, cleanliness, and functionality.
- Monitor and order office supplies, ensuring optimal inventory levels.
- Coordinate with vendors for office services and maintenance.
- Assist with office relocations and space planning when needed.
- Support general administrative needs across departments.
Qualifications:
- 2+ years of experience in executive support, office management
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Demonstrated ability to prioritize competing tasks in a fast-paced environment
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with calendar management across multiple executives
- Professional demeanor and excellent interpersonal skills
- Ability to maintain strict confidentiality with sensitive information
- Problem-solving mindset with a proactive approach to challenges
- Adaptability and willingness to take on various responsibilities as needed
- Health insurance
- Dental Insurance
- Vision insurance
- 401(k) with matching
- Company Paid Life Insurance
- Paid Time Off
- Paid Holidays
- Company equipment needed for the job
Average salary estimate
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We’re thrilled to announce an exciting opportunity for an Executive Assistant to join us at Accredited Labs! In this crucial role, you'll be the backbone of our executive team, providing high-level support to our CEO and senior leadership. Your organizational prowess will ensure that priorities are seamlessly managed, communication flows efficiently, and operations run smoothly in our fast-paced environment. Based in Dallas, you’ll oversee day-to-day office management, maintaining our corporate headquarters as a welcoming and efficient space for both visitors and staff. If you’re a proactive multitasker with exceptional organizational skills and a knack for professional communication, this is the job for you! You'll find yourself managing calendars, scheduling important meetings, and planning travel for our executives, while also diving into special projects and reports when needed. At Accredited Labs, we value discretion, so you’ll handle sensitive information with care. We’re looking for someone who thrives under pressure and possesses a problem-solving mindset. If you're excited about the prospect of supporting high-powered executives and contributing to a growing national calibration services company, we’d love to hear from you. Join us, and let’s achieve operational excellence together!
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