Project & Program Manager (f/m/d)

The Project & Program Manager at Aleph Alpha plays a pivotal role in overseeing multiple projects and programs, coordinating cross-functional teams, and driving project success. Responsibilities include executing program roadmaps aligned with strategic business goals, managing the project lifecycle from planning through to deployment, and providing regular updates to senior management. Moreover, the role encompasses identifying risks and implementing mitigation strategies to ensure projects progress smoothly.

To qualify for the Project & Program Manager role at Aleph Alpha, candidates need extensive experience in project and program management, especially within enterprise software environments. A deep understanding of project management methodologies such as Agile and Scrum is essential. Candidates should also have a solid knowledge of ERP, SCM, or CRM systems. Additionally, fluency in both German and English is required.

As a Project & Program Manager at Aleph Alpha, your contributions will directly impact the development of cutting-edge AI solutions. You will coordinate with various teams, manage project scopes, and ensure that our solutions are not only innovative but also ethically developed and beneficial to society. Your role allows you to leverage AI's transformative potential while adhering to European values, making your work crucial in shaping the future of AI.

You will manage a range of complex, multi-faceted projects focused on generative AI solutions targeting businesses, governments, and individuals. These projects may include implementing new AI applications, enhancing existing solutions, and developing strategic initiatives that help clients realize the full potential of our technology. The variety ensures an engaging and fulfilling work experience.

Aleph Alpha provides a host of attractive benefits for its Project & Program Managers, including 30 days of paid vacation, access to fitness and wellness programs, mental health support, and a flexible working environment. Additionally, the company offers a subsidized transportation ticket, a company pension plan, and opportunities to participate in a virtual stock option plan. These benefits aim to support both your personal and professional growth.

When answering this question, it's important to mention specific methodologies like Agile, Scrum, or Waterfall that you’ve used in previous projects. Share how you've applied these methodologies to achieve project goals and adapt to changing circumstances. Highlight any certifications you may have, and provide examples of successful projects where these methodologies were crucial.

For this question, discuss your approach to identifying, assessing, and mitigating risks. Offer specific examples where you've developed risk management plans, and describe how you've implemented strategies to minimize those risks. Emphasize your proactive approach and how you've collaborated with teams to ensure project success despite potential setbacks.

When asked about cross-functional team management, provide insights into your communication and leadership skills. Share your experiences leading diverse teams, ensuring each member's contributions align with project goals. Illustrate how you’ve fostered collaboration and resolved conflicts, enhancing teamwork and overall project outcomes.

Demonstrate your strategic thinking by discussing how you evaluate project objectives and their relevance to the broader business strategy. Mention your process for engaging stakeholders, setting clear project goals, and continuously aligning project milestones with business objectives throughout the project lifecycle.

In your response, focus on a specific example where you encountered challenges. Discuss the steps you took to analyze the situation, implement changes, and communicate with stakeholders. Highlight what you learned from the experience and how it has influenced your approach to future projects.

When addressing this question, share specific strategies you've used to evaluate and enhance project management processes. Discuss methodologies like Lean or Six Sigma that you might have implemented to increase efficiency. Provide examples of feedback mechanisms you've established to learn from both successes and failures.

Explain your approach to maintaining transparency with stakeholders. Describe the tools and techniques you use for reporting project status, such as dashboards or regular updates. Emphasize the importance of clear communication and how you tailor your messages to meet the information needs of different stakeholders.

When discussing critical success factors, emphasize the importance of clear communication, defined objectives, and stakeholder engagement. Consider sharing your perspective on the balance between adaptability and structure within project management, noting how each contributes to navigating challenges effectively.

Use this opportunity to tell a compelling story about a complex project. Highlight the challenges faced, the strategic decisions you made, and the ultimate success achieved. Discuss specific metrics or outcomes that demonstrate the project's impact, reinforcing your ability to manage complexity.

Illustrate your prioritization approach, whether through methods like the Eisenhower Matrix or priority matrices. Talk about how you assess the urgency and importance of tasks and how you delegate or manage workloads accordingly to keep projects on track while ensuring the quality of deliverables.