Coordinator, Strategic Projects (6-month contract)

Job Description

JOB TITLE:  Coordinator, Strategic Projects

DEPARTMENT:  Corporate Support Services

POSTING NUMBER:  106673

NUMBER OF POSITIONS:  1

JOB STATUS & DURATION:  Temporary 6-months contract

HOURS OF WORK:  35 hour workweek  

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of West Tower.

SALARY GRADE:  5

HIRING SALARY RANGE:  $ 86,091.00 - $96,853.00 per annum

MAXIMUM OF SALARY RANGE:  $107,614.00 per annum

JOB TYPE:  Management and Administration

POSTING DATE:  April 3, 2025

CLOSING DATE:  April 10, 2025

AREA OF RESPONSIBILITY:

The Coordinator, Strategic Projects provides project management expertise for the development and implementation of initiatives identified in the City of Brampton’s Tourism Strategy, Culture Master Plan, Destination Development Strategy and other corporate strategic documents. This role serves as the main point of contact for strategic projects within the Strategic Communications, Tourism and events divisions throughout their lifecycle and is responsible for providing project management oversight, including efficient and effective use of project resources and adherence to corporate policies and processes, to meet project goals and objectives. This position encompasses significant research, analysis, and multi-stakeholder engagement, and requires excellent communication and presentation skills. A strong background in strategic and business planning is required to support ongoing cultural development and establish a positive and authentic image for Brampton as a cutting-edge cultural hot spot on the world stage.

1.     OPERATION SUPPORT

• Manage, facilitate and lead strategic projects and initiatives to advance the vision, priorities and goals of the Culture Master Plan.
• Plan, organize, monitor, and evaluate project activities that include the coordination and implementation of programs and projects that support Strategic Communications, Tourism and events objectives and the Culture Master Plan.
• Lead and participate on cross-divisional project teams within the City and with other stakeholders as required to implement approved projects
• Manage community-led projects which involve facilitating meaningful multi-stakeholder dialogue and liaising with internal departments, external agencies, organizations, cultural and business communities and the public, and may require contracting and managing outside consultants.
• Provide overall leadership and direction to cross-functional project teams by assigning tasks and managing the performance of these teams to ensure the successful implementation of new initiatives.
• Identify factors which may impact project success and provide mitigation strategies to address these factors.
• Provide support to the Management Team on corporate wide initiatives.
• Other duties as assigned.

2.     CUSTOMER SERVICE 

• Develop strong working relationships with key internal and external stakeholders, ensuring a thorough understanding of and positive support for projects and initiatives.
• Organize and direct effective project teams for the successful delivery of projects and initiatives.
• Escalate complex issues to the appropriate level for resolution.

3.     COMMUNICATION AND REPORTING

• Manage communication plans to ensure timely communication with Mayor and Councils, internal and external stakeholders.
• Create and maintain detailed project documentation and ensure all necessary sign-offs and approvals meet corporate policies and confidentiality requirements.
• Achieve departmental operational objectives by contributing expertise, information and recommendations to strategic plans and progress reviews, including preparing and completing business and action plans.
• Prepare presentations and reports that include measurement of progress against set project goals and objectives.

4.     CORPORATE CONTRIBUTION

• Lead and facilitate research and engagement strategies using internal and external project teams to support project planning and implementation objectives.
• Participate in business reviews to improve service delivery and integration of Events & Protocol goals and objectives with other key city departments
• Maintain knowledge of collective agreements, City policies and practices, legislation, regulations to assist in the revision of Standard Operating Procedures (SOPs) to ensure the needs of Strategic Communications, Tourism & Events stakeholders are continually met.

5.     BUDGET SUPPORT

• Use effective resource and expense management at all times to meet corporate policies and guidelines.
• Meet financial objectives by forecasting requirements, assists in preparing annual budgets, scheduling expenditures, analysing variances and initiating corrective actions.

6.     TEAMWORK AND COOPERATION

• Manage, lead and facilitate project coordination and team meetings as required to meet project needs
• Work well within diverse groups in support of project and operational goals and objectives.
• Demonstrate corporate values at all times.

• Ensure proper scheduling and assignment of full-time, part-time staff and volunteer duties, with attention paid to peak periods. Create and monitor work place standards for all roles. Provide task assistance and create a healthy team environment. Make certain staff have information, training to meet customer expectations and to comply with all City Human Resource and legislated (i.e. Health & Safety) regulations. Recruit, oversee and provide staff performance evaluations.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree in Cultural Management and Administration, Public Policy, Business Administration or related field.or equivalent in related field

EXPERIENCE:

• 3-5 years of relevant work experience in a related field
• Project Management experience, with proven ability to create and interpret business cases and financial proposals

OTHER SKILLS AND ASSETS:

• Expertise in working with the arts, culture and tourism sectors and communities
• Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
• Ability to identify business needs, initiate and coordinate project resource requests
• Exceptional communication and analytical skills
• Solid customer service and people management skills; ability to interface with internal and external customers to meet corporate service standards
• Solid organizational skills; detail oriented, well organized able to coordinate activities and tasks meeting conflicting priorities and timelines
• Computer proficiency in Microsoft office/software

**Various tests and/or exams may be administered as part of the selection criteria.

#LI-Hybrid

Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #106673 by closing date April 10, 2025 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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