Contract Specialist - job 1 of 2

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $87,000 - $97,000.

THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF ADMINISTRATIVE CONTRACT SPECIALIST.

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized child care vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The New York City Administration for Children’s Services of Office of Information Technology (OIT) department has the responsibility to provide high quality, reliable, sustainable technology services, and support to meet the needs of the families and children we serve through ACS and its vendor partners and other city agencies.

The Deputy Chief Information Officer (DCIO) office oversees and manages OITs capital, expense, and personnel services budget. The office is responsible for maintaining technology, IT staff, and infrastructure. This unit works closely with the Division of Finance, Office of the Agency's Chief Contracting Officer, and the Office of Administrative services as it relates to the contracting and procurement of goods and services. This unit also works closely with agencies like OMB, OTI, MOCS, DCAS, and Comptroller's Office. The DCIO unit comprises of Budget and Procurement, Mobile Technologies, Contract Management, Asset Management, Strategic Planning and OIT Personnel.

Reporting to the Director of IT Contracts within the Office of Information Technology, with latitude for independent initiative, judgment and decision-making, the Contract Specialist, will be responsible for managing technology contracts. The role will involve heavy interaction with local and national IT vendor community and inter-governmental agencies such as OTI, OMB, LAW, Comptroller, MOCS etc. Role requires a candidate that can efficiently handle extensive research needs and provide recommendations to impacted program areas. The workload is highly process-driven requiring the candidate to be extremely detail oriented.

The Contract Specialist responsibilities will include but are not limited to:

- Prepare, review and negotiate contracts for materials and professional services.
- Assist with cost proposals and Request for Proposal (RFP) requirements.
- Prepare proposal packages for prospective vendors and evaluate responses.
- Analyze bids and proposals and ensure that the specifications of binding agreements with vendors comply with ACS’s policies.
- Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness.
- Develop and implement procedures for contract management and administration in compliance with ACS’s policy.
- Maintain contractual records and documentation such as contractual changes, vendor information sheets and documentation for all projects.
- Oversee and execute contract close-outs, extensions, and renewals.
- Monitor, analyze and report on expenditures, variances and trends on IT’s contracts and inter-agency agreements.
- Monitor performance, funding, and payments on assigned contracts.
- Prepare, issue, and monitor purchase orders for all IT vendors.


ADDITIONAL INFORMATION

Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY

Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job ID#684965.

No phone calls, faxes or personal inquiries permitted.

Note: Only candidates under consideration will be contacted.

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.