Accounts Payable/Accounts Receivable (AP/AR) Specialist

d-Matrix has fundamentally changed the physics of memory-compute integration with our digital in-memory compute (DIMC) engine. The “holy grail” of AI compute has been to break through the memory wall to minimize data movements. We’ve achieved this with a first-of-its-kind DIMC engine. Having secured over $154M, $110M in our Series B offering, d-Matrix is poised to advance Large Language Models to scale Generative inference acceleration with our chiplets and In-Memory compute approach. We are on track to deliver our first commercial product in 2024. We are poised to meet the energy and performance demands of these Large Language Models. The company has 100+ employees across Silicon Valley, Sydney and Bengaluru.

Our pedigree comes from companies like Microsoft, Broadcom, Inphi, Intel, Texas Instruments, Lucent, MIPS and Wave Computing. Our past successes include building chips for all the cloud hyperscalers globally - Amazon, Facebook, Google, Microsoft, Alibaba, Tencent along with enterprise and mobile operators like China Mobile, Cisco, Nokia, Ciena, Reliance Jio, Verizon, AT&AT. We are recognized leaders in the mixed signal, DSP connectivity space, now applying our skills to next generation AI.  

Location

Hybrid, working onsite at our Santa Clara, CA headquarters 3 days per week.

We are seeking a meticulous and experienced Accounts Payable/Accounts Receivable (AP/AR) Specialist to join our finance team. This role will oversee the end-to-end AP/AR processes and manage additional responsibilities, including insurance, state and local filings, procurement process efficiency, and related areas. The ideal candidate will have a strong background in accounting, exceptional organizational skills, and a keen eye for detail.

What You Will Do:

Accounts Payable Management:

• Process and manage the full-cycle accounts payable process, including invoice verification, coding, and payment processing.

• Ensure timely and accurate payment of vendor invoices and expense reports.

Accounts Receivable Management:

• Oversee the accounts receivable process, including invoice generation, customer billing, and collection of outstanding balances.

• Monitor AR aging reports and follow up on overdue accounts.

Reconciliation:

• Perform regular reconciliation of AP and AR sub-ledgers to the general ledger.

• Reconcile bank statements and resolve discrepancies in a timely manner.

Sales Tax Management:

• Manage sales tax processes, including collection, recording, and remittance of sales taxes.

• Ensure compliance with state and local sales tax regulations.

• Maintain and update resale certifications and reseller permit.

• Prepare and file sales tax returns, including CDTFA filings.

• Keep accurate records of sales tax exemptions and related documentation

Insurance Administration:

• Manage company insurance policies, including renewals, claims processing, and ensuring adequate coverage.

• Maintain accurate records of insurance documents and communicate with insurance providers.

State & Local Filings:

• Prepare and file required state and local tax documents, ensuring compliance with all regulations.

• Maintain records of filings and ensure timely submission to avoid penalties.

Procurement Process Efficiency:

• Oversee procurement processes to ensure efficiency and cost-effectiveness.

• Coordinate with vendors and internal departments to streamline procurement procedures.

Expense Reporting:

• Review and process employee expense reports, ensuring compliance with company policies.

• Reconcile corporate credit card statements and resolve any discrepancies.

Vendor Management:

• Establish and maintain positive relationships with vendors.

• Address vendor inquiries and resolve payment-related issues.

Financial Reporting:

• Assist in the preparation of monthly, quarterly, and annual financial reports.

• Provide detailed analysis of AP/AR data and trends to support decision-making.

Process Improvement:

• Identify opportunities for process improvements in AP/AR functions and implement best practices.

• Develop and maintain standard operating procedures for AP/AR processes.2 of 2

Audit Support:

• Provide support during internal and external audits by preparing necessary documentation and

responding to audit inquiries.

• Ensure compliance with internal controls and audit requirements.

Additional Responsibilities:

• Assist with special projects and ad hoc financial analyses as required.

• Support the finance team with other accounting and administrative tasks as needed.

Requirements

What You Will Bring:

• Bachelor’s degree in accounting, Finance, or related field. Minimum of 3-7 years of experience in AP/AR and related accounting roles.

• Experience with insurance administration, state & local filings, and procurement processes.

• Proficiency in accounting software and Microsoft Office Suite, especially Excel.

• Effective communication and interpersonal skills.

• Must be detail-oriented and balance multiple responsibilities and tasks while meeting deadlines.

• Ability to act and operate independently with minimal daily direction to accomplish objectives.

• Ability to work cooperatively and collaboratively with all levels of employees, management, and outside

parties to maximize performance, creativity, problem-solving, and results.

Attributes:

• Communicator: You possess strong communication skills and enjoy working with internal and external customers.

• Team Oriented: You can embrace the ideas of others (even if they conflict with your own) for the sake of the company and the goal.

• Self-motivated: You can work with minimum supervision and strategically prioritize multiple tasks

proactively.

• Passionate: You must be passionate about collaboration and ensuring the success of our stakeholders and company; we love seeing hunger and ambition.

Equal Opportunity Employment Policy

d-Matrix is proud to be an equal opportunity workplace and affirmative action employer. We’re committed to fostering an inclusive environment where everyone feels welcomed and empowered to do their best work. We hire the best talent for our teams, regardless of race, religion, color, age, disability, sex, gender identity, sexual orientation, ancestry, genetic information, marital status, national origin, political affiliation, or veteran status. Our focus is on hiring teammates with humble expertise, kindness, dedication and a willingness to embrace challenges and learn together every day.

d-Matrix does not accept resumes or candidate submissions from external agencies. We appreciate the interest and effort of recruitment firms, but we kindly request that individual interested in opportunities with d-Matrix apply directly through our official channels. This approach allows us to streamline our hiring processes and maintain a consistent and fair evaluation of al applicants. Thank you for your understanding and cooperation.