Job details

Accounts Payable Specialist

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It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview

The responsibility of the Accounts Payable Specialist is to control expenses by receiving, processing, verifying, and reconciling invoices and completing vendor payments. The Accounts Payable Specialist will work to reconcile processed work by verifying entries and comparing system reports to balances, while keeping DB information confidential. This position will ensure bills are paid on time and correctly, while ensuring monthly-close deadlines are met and any vendor discrepancies are rectified quickly.

Key Result Areas (KRAs)

Ensure all bills are paid on time and accurately:

Charge appropriate expense accounts and cost centers by analyzing invoice/expense reports; record entries
Ensure required approvals and supporting documentation are posted according to the Delegation of Authority
Schedule and submit payment journals for Checks, ACH, and Epayments
Reconcile vendor payment journal transactions and settle vendor balances
Protect the organization's value by keeping information confidential

Ensure monthly-close deadlines are met, and maintain accounting ledgers:

Ensure the completion of monthly tasks prior to the accounts payable lock deadline
Be a willing contributor; step in and help your team as time and workload demand
Maintain accounting ledgers by verifying and posting account transactions
Update job knowledge by participating in educational opportunities

Timely and accurately reconcile vendor discrepancies:

Reconcile processed work by verifying entries and comparing system reports to balances
Verify vendor accounts by reconciling monthly statements and payment schedules
Maintain and clear vendor aging to ensure timely vendor payments
Ensure vendor credits are applied or refunds are requested when applicable
Update job knowledge by participating in educational opportunities
Support leadership by conducting basic reporting and analysis where applicable
Other duties as assigned

* This may include occasional overtime

Job Qualifications

The ideal candidate will possess 1 year of Administrative experience or a combination of education and experience n
A Bachelor’s or Associate's degree in Accounting preferred
2-3 years of hands-on accounting experience is a plus
Proficient computer skills, including Microsoft Office and Excel
Experience with spreadsheets and automated accounting systems
Strong attention to detail and understanding of logical statements and advanced mathematical calculations
Excellent interpersonal, written, and oral communication skills
Ability to work in a team environment with a positive attitude and willingness to learn

Location Requirement:

This position is required to be in the Greater Phoenix area. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Skills

Detail-Oriented
Ethics
High-Integrity
Numeracy
Accuracy
Time Management
Prioritization
Communication

Physical Requirements

In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
- Must be able to collaborate in-person with occasional impromptu in-person meetings
Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds
Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.

Compensation:

$22.58 - DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!

Average salary estimate

$24000 / YEARLY (est.)

min

max

$22000K

$26000K

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What You Should Know About Accounts Payable Specialist, Dutch Bros.

At Dutch Bros Coffee, we’re not just about coffee; we believe in making a positive impact, one cup at a time! We’re on the lookout for an Accounts Payable Specialist to join our dynamic team at our Scottsdale location. As an Accounts Payable Specialist, you will be a vital part of our financial operations, controlling expenses by processing and verifying invoices, and completing vendor payments accurately and on time. Your keen attention to detail will ensure that bills are paid promptly while maintaining our accounting ledgers with precision. In this role, you’ll work closely with our team to manage vendor discrepancies and assist in the monthly close processes. If you thrive in a fast-paced environment and enjoy helping a fun-loving team, this could be the perfect position for you! You'll be responsible for ensuring all required approvals are obtained and that our financial data remains confidential. Besides your accounting acumen, we value a positive attitude and a willingness to learn. The ideal candidate will have a year or more of administrative experience, a knack for numbers, and proficiency in tools like Microsoft Office and Excel. Plus, with Fridays being available for remote work, you’ll have a little flexibility in your week. Come join us, and let’s make a difference together at Dutch Bros Coffee!

Frequently Asked Questions (FAQs) for Accounts Payable Specialist Role at Dutch Bros.

What are the responsibilities of the Accounts Payable Specialist at Dutch Bros Coffee?

The Accounts Payable Specialist at Dutch Bros Coffee is responsible for controlling expenses by processing invoices, ensuring timely vendor payments, and reconciling accounts. This entails verifying entries, managing monthly close tasks, and addressing vendor discrepancies swiftly. You’ll play a key role in maintaining the accuracy of our financial records while supporting team collaboration to meet deadlines.