Speaker Booking Assistant (US-based - Remote)

The Speaker Booking Assistant at From Day One is tasked with researching, contacting, and booking editorial speakers for events. You’ll be responsible for tracking progress towards booking goals, pitching potential speakers, managing our contact systems, and coordinating the preparation process for our conferences. This role is about creating meaningful connections with thought leaders across various fields and ensuring a vibrant lineup for our events.

To thrive as a Speaker Booking Assistant at From Day One, candidates should have at least 2 years of professional experience in a related field. A 4-year degree is also required, alongside proficiency in business software applications such as MS Office and Google for Business. Strong organizational, time management, and exceptional communication skills will be crucial for successfully securing speaker engagements.

Yes, the Speaker Booking Assistant position at From Day One is primarily remote, allowing flexibility to work from home. However, please note that this role may require some travel to our various conferences held across the country during specific months. Embracing a proactive approach is key to succeeding in this vibrant environment.

As a Speaker Booking Assistant at From Day One, you will work with an exciting lineup of speakers, including notable authors, established business executives, passionate activists, and insightful academics. This diverse mix ensures that our events are enriching and engaging for attendees, promoting cross-disciplinary conversations that benefit everyone involved.

From Day One offers a comprehensive benefits package for the Speaker Booking Assistant position, which includes fully paid medical, dental, and vision insurance. Additionally, you'll enjoy competitive vacation policies, generous breaks in summer and winter, and the opportunity to participate in an employee stock plan, enhancing both your professional journey and personal wellbeing.

When booking speakers, I first identify individuals whose expertise aligns with our event topics. I conduct thorough research to uncover potential candidates, crafting tailored pitches that highlight the impact of their participation. Building rapport and enthusiasm during conversations is essential to secure their engagement effectively.

I have utilized various tools for managing speaker bookings, including CRM systems and calendar scheduling applications. Keeping an organized database is crucial for tracking communications and nurturing relationships. I am also well-versed in MS Office and Google for Business, which help streamline my processes.

One challenging situation involved a speaker declining an initial invitation. I followed up with a personalized message, explaining the value of our event and their contribution to its success. Ultimately, my persistence paid off, and the speaker agreed to join us, which taught me the importance of adaptability in communication.

Staying organized requires a systematic approach. I prioritize tasks using lists and calendar reminders, ensuring I track deadlines and follow-ups. Using project management tools helps me visualize progress and manage time effectively, preventing mix-ups in scheduling.

My communication style is friendly yet professional, aiming to establish authenticity. I tailor my messages to resonate with each speaker’s interests and achievements, expressing genuine excitement about their potential involvement. This personalized approach often leads to more engaging responses.

I believe in the power of positive reinforcement and setting shared goals. I regularly acknowledge my colleagues' contributions and celebrate milestones, which boosts everyone's morale. Additionally, I share insightful articles and resources that inspire us and keep our motivation high.

I welcome feedback as an opportunity for growth. I listen actively, ensuring I understand their perspective, and I address any concerns promptly. Constructive feedback fuels improvements, and I strive to implement changes that enhance future processes and collaborations.

Diversity and inclusion are integral to my work. I actively seek out speakers from varied backgrounds and disciplines, ensuring diverse voices are represented at events. I also create an inclusive environment in communications, fostering respect and collaboration across teams.

A successful Speaker Booking Assistant should possess excellent organizational skills, strong interpersonal abilities, and a proactive attitude. It's essential to be resourceful, adaptable, and able to handle multiple projects simultaneously while maintaining enthusiasm and focus on the end goal.

My long-term goals in event management include honing my skills further to lead larger, more impactful conferences while fostering relationships with thought leaders that can drive change. I aspire to contribute directly to creating meaningful experiences that engage, educate, and inspire audiences.