As an Accounts Payable Specialist at Loopio, your main responsibilities include maintaining the Accounts Payable subledger, processing payments to vendors, managing vendor inquiries, and reviewing invoice coding. You'll be actively involved in reconciling vendor statements, matching purchase orders to invoices, and supporting our Finance team with ad-hoc projects. With a keen focus on process improvement, you'll help identify areas of efficiency to further enhance our operations.

To apply for the Accounts Payable Specialist position at Loopio, you'll need at least three years of demonstrated accounts payable experience. A strong ability to multitask in a fast-paced environment is essential, as well as excellent communication skills, critical thinking, and attention to detail. Familiarity with systems like NetSuite for invoices and billing is a bonus, but what's most important is your willingness to learn and collaborate.

Loopio fosters a remote-first workplace, which means as an Accounts Payable Specialist, you can enjoy the flexibility of working from anywhere! We have a supportive culture that emphasizes teamwork and connection through virtual collaboration. You'll have the freedom to work synchronously with your colleagues globally while also ensuring you have uninterrupted focus time to excel in your tasks.

At Loopio, we prioritize your professional development as an Accounts Payable Specialist. Managers provide ongoing feedback and regularly scheduled 1-on-1 meetings to nurture your growth. Additionally, there’s a dedicated professional mastery allowance to explore further learning and skills enhancement. We encourage innovation and experimentation to help you elevate your craft and make a real impact in your role.

As an Accounts Payable Specialist at Loopio, you’ll enjoy a comprehensive range of benefits that support both your physical and mental well-being from day one. This includes health and wellness benefits, a remote work setup with a MacBook, and a working budget to create your ideal home office. We also emphasize employee engagement and foster an inclusive culture that embraces diversity through our various Employee Resource Groups.

When reconciling vendor statements, it's crucial to compare the vendor's records with your company's internal accounts payable reports. Start by checking each invoice against the vendor's statement for accuracy. If there are discrepancies, investigate the root cause and communicate any necessary adjustments with the vendor. Highlight your attention to detail and problem-solving skills during your response.

To effectively manage vendor inquiries, I prioritize clear communication and prompt responses. I keep an organized record of vendor contacts and their inquiries. Whenever a vendor reaches out, I ensure I understand their concern fully and then address it as quickly as possible. Following up with any necessary documentation is also key to maintaining good relations and resolving issues efficiently.

Ensuring accuracy in processing invoices begins with a detailed review. I verify that the invoice matches the purchase order and check for any discrepancies in terms, amounts, and coding. I also use accounting software to minimize human error and follow the established protocol for approvals. Consistent documentation is critical to streamline this process and maintain efficiency.

I have extensive experience with various accounts payable software tools, including NetSuite. In my previous roles, I utilized NetSuite for tracking invoices and processing payments. I appreciate its user-friendly interface and robust features that help streamline workflows. I recommend staying updated on system functionalities and potential updates to leverage the software's capabilities fully.

In case of a disagreement with a vendor over an unpaid invoice, I would reach out to them directly to address the issue. I listen actively to understand their perspective and then refer to our internal records for clarity. My approach involves maintaining professionalism and mutual respect, aiming to resolve the problem amicably while ensuring we make necessary adjustments in our accounts.

In my previous position, I noticed our invoice approval process was causing delays. I proposed a streamlined workflow that involved creating predefined approval hierarchies and automating notifications. Following implementation, we saw a significant reduction in turnaround time for approval, which improved overall efficiency and strengthened vendor relationships. Highlight the impact your initiative had on the team.

If I noticed recurring issues with invoice discrepancies, I'd first analyze the underlying cause by reviewing the invoices and related transactions. I would document my findings and then propose a team meeting to address the problem collectively. My goal would be to devise a long-term solution, whether that means improving coding protocols or enhancing vendor communication.

In a busy workflow, I prioritize tasks based on urgency and impact. I maintain a to-do list that I regularly update, and I aim to address any high-impact tasks first, such as payments due to vendors. I also allocate specific time blocks for focused work, allowing me to manage competing priorities efficiently without sacrificing quality.

Effective communication in a remote environment starts with clarity and consistency. I utilize tools like Slack for quick messages and Zoom for detailed discussions. I ensure to set regular syncs with team members to align on deliverables and check in on progress. I also value asynchronous communication to accommodate different time zones and ensure everyone stays informed.

I’m interested in the Accounts Payable Specialist position at Loopio because I admire your commitment to process improvement and collaboration. I believe this role offers the perfect opportunity for me to bring my experience and skills while also growing in a supportive environment. I'm drawn to Loopio’s remote-first culture and the chance to work with a diverse team committed to innovation.