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Sr. People Operations Specialist - Benefits - (Remote - US)

Mediavine is seeking an experienced Sr. People Operations Specialist to join our People Operations Team.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We are striving to build an inclusive and diverse team of highly talented individuals that reflect the industries we serve and the world we live in. The unique experiences and perspectives of our team members is encouraged and valued. If you are talented, driven, enjoy the pace of a start-up like environment, let’s talk!

Position Title & Overview:

As the Sr. People Operations Specialist (Benefits) you will be the subject matter expert in Mediavine’s total rewards programs, partnering closely with legal on compliance matters.  As a member of the People Operations team, you will manage the relationship with our PEO to include evaluating their services and managing any necessary changes.  Your deep experience with benefit plan management and employee engagement positions you as a critical resource on the team.  Maintaining a sense of community, where diversity and inclusion are cornerstone values, the POPs team strives to offer a best-in-class employee experience to all of our team members. This role will report directly to our Sr. Director, People Operations.

Essential Responsibilities:

  • Administer programs including, but not limited to; benefits, leave, perks, wellness, compliance, health and safety
  • Ensure the consistent application of employee benefits and perks to ensure both competitive, cost effective and inclusive offerings to attract and retain high performing talent
  • Partner with the People Operations Leadership team to align total rewards strategies with broader business objectives, short and long term projects, and organizational culture
  • Manage relationship with our current PEO, ensuring maximum benefit from the relationship and recommending changes when necessary 
  • Manage Mediavine’s PEO portal; to include team member education and engagement 
  • Lead annual open enrollment to include communication and team member education 
  • Administer all aspects of employee leave programs; ensure compliance with legal requirements, company policies, and timely processing and communication of leave requests
  • Manage a competitive 401k plan, which includes Plan Administrator duties, as well as all ongoing ERISA compliance, reporting and filing requirements
  • Serve as leave administrator both in establishing, maintaining or revising programs and providing direct support to team members 
  • Ensure compliance across all rewards programs with local, state and federal regulations including periodic review of plan documents, auditing, preparing required compliance reporting, and disseminating required notices
  • Remain informed on new, existing and changing or proposed labor & employment laws, rules and regulations partnering closely with legal when changes require workforce implementation 
  • Administer accommodations as required by the ADA, maintaining necessary compliance and team member support 
  • Development of communications to ensure that leaders and team members remain informed on matters related to total rewards and compliance 
  • Partner with POPs leadership in the continuous improvement of onboarding and offboarding
  • Contribute to the development, documentation and improvement of processes and  procedures within the POPs department with the shared goal of providing best in class programs and services to our team members 
  • Collaborate with team members to promote engagement opportunities; embracing a high touch approach that supports a positive and engaging employee experience
  • Develop and deliver communication materials and presentations to educate employees about total rewards programs and updates
  • Available to travel to on-site locations for team retreats and the annual all hands events approximately 20% of the time

Location:

  • Applicants must be based in the United States

You Have:

  • Bachelor’s Degree in Business, HR or a related field
  • 5+ years progressive HR experience across multiple disciplines including Benefits/Total Rewards, Compliance, Operations and Compensation 
  • 5+ years of experience managing employee benefit / rewards programs 
  • 3+ years of experience providing HR partnership and programming to a distributed remote workforce
  • 3+ years of experience working directly with a PEO, in a co-employer relationship 
  • Experience with transition of PEO partnership, preferred 
  • Experience with mid-market HR tools like BambooHR, Lattice and CultureAmp as well other tools such as Google Suite, Notion and Slack
  • Experience managing employer and workforce compliance as it relates to federal and state employment laws
  • Experience managing employee relations matters, balancing discretion and confidentiality as needed 
  • Experience with leave management; particularly variances by state 
  • Experience conducting, compiling and presenting research and analysis of market data supporting the continued investment in competitive and inclusive benefits programs
  • Exceptional business acumen with ability to quickly learn and understand an organization and its business to best support the team members 
  • A demonstrated commitment to diversity, equity, inclusion and belonging 
  • Ability to think strategically and to translate directives into both strategic and/ or tactical initiatives in a fast-paced, ever-changing environment
  • Ability to communicate effectively (verbal and written) up and down the organization, from individuals and department leads to C-Suite
  • Experience and interest in working as a team with the ability to work autonomously when needed and take initiative
  • An exceptionally strong work ethic and are highly motivated and driven to execute against goals 
  • Excellent time management and organizational skills, ability to manage multiple high priority projects simultaneously
  • Availability to travel to on-site locations for team retreats and the annual all hands events approximately 20% of the time

  • 100% remote 
  • Comprehensive benefits including Health, Dental, Vision and 401k match
  • Generous paid time off 
  • Wellness and Home Office Perks 
  • Up to 12 weeks of paid Parental Leave 
  • Inclusive Family Forming Benefits 
  • Professional development opportunities 
  • Travel opportunities for teams, our annual All Hands retreat as well as industry events

Mediavine provides equal employment opportunities to applicants and employees. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We strongly encourage minorities and individuals from underrepresented groups in technology to apply for this position.

At Mediavine, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range.  Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications. The base salary range for this role at the time of posting is $115,000 - $125,000 USD/yr.

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Average salary estimate

$120000 / YEARLY (est.)
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$115000K
$125000K

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What You Should Know About Sr. People Operations Specialist - Benefits - (Remote - US), Mediavine

Mediavine is on the lookout for a dynamic Sr. People Operations Specialist - Benefits to join our enthusiastic People Operations Team, and this opportunity is 100% remote in the US! At Mediavine, we proudly represent over 10,000 websites within the food, lifestyle, DIY, and entertainment realms. With a commitment to quality and inclusivity, we’re focused on building a diverse team that reflects our community. As the Sr. People Operations Specialist, you will be responsible for our total rewards programs, collaborating with our PEO, and ensuring compliance while enhancing employee engagement. You’ll administer exciting programs like wellness, benefits, and leave, ensuring that our offerings are not just competitive but fitting to support our talented workforce. Your expertise will support our goal of creating a best-in-class employee experience. Working directly under our Sr. Director of People Operations, your role involves maintaining strong relations with our PEO, leading open enrollment processes, and ensuring compliance with regulations. Additionally, you'll communicate vital information about our rewards programs to team members while championing diversity and inclusion within our operations. If you are ready to contribute to a team that values your skills and perspective, and if you thrive in a start-up-like environment full of opportunities, we want to hear from you! Join us in shaping the future of Mediavine, and help us keep our creators happy and engaged, as we build our exciting community together.

Frequently Asked Questions (FAQs) for Sr. People Operations Specialist - Benefits - (Remote - US) Role at Mediavine
What responsibilities does the Sr. People Operations Specialist - Benefits at Mediavine cover?

As the Sr. People Operations Specialist - Benefits at Mediavine, you'll manage a diverse range of responsibilities centered around employee benefits and total rewards. Your essential tasks will include administering benefits programs, leaves, and wellness initiatives, managing compliance with labor laws, and ensuring a positive employee experience. Additionally, you'll lead our annual open enrollment and closely collaborate with our PEO for optimal service delivery.

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What qualifications are needed for the Sr. People Operations Specialist - Benefits role at Mediavine?

To excel in the Sr. People Operations Specialist - Benefits position at Mediavine, candidates should possess a Bachelor’s Degree in Business, HR, or a related field, along with over 5 years of progressive HR experience, particularly in Benefits and Total Rewards. A background in managing employee relations, compliance with federal and state employment laws, and proven experience in collaborating with a PEO are also essential.

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What is the team culture like for the Sr. People Operations Specialist - Benefits role at Mediavine?

At Mediavine, our team culture values inclusion, diversity, and collaboration. As a Sr. People Operations Specialist - Benefits, you will find an environment that encourages open communication and innovative ideas. We celebrate unique backgrounds and experiences, striving to foster a community where everyone feels valued and empowered to contribute to our shared goals.

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How does the Sr. People Operations Specialist - Benefits role impact employee engagement at Mediavine?

The Sr. People Operations Specialist - Benefits at Mediavine plays a critical role in enhancing employee engagement through the effective administration of benefits programs. By designing and managing inclusive rewards that meet the diverse needs of our team members, you help create a workplace that values well-being, job satisfaction, and an enjoyable company culture, ultimately aiding in talent retention.

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What opportunities for professional development exist for the Sr. People Operations Specialist - Benefits at Mediavine?

Mediavine is committed to the professional growth of our employees, including those in the Sr. People Operations Specialist - Benefits role. We provide access to extensive resources for training, workshops, and conferences that help you enhance your skills and stay updated on the latest trends in HR and employee benefits, including opportunities to attend industry events and our annual All Hands retreat.

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Common Interview Questions for Sr. People Operations Specialist - Benefits - (Remote - US)
What strategies would you use to ensure compliance with employee benefits regulations as a Sr. People Operations Specialist?

To ensure compliance with employee benefits regulations, I would implement systematic reviews of policies to align with state, federal, and local laws, maintain thorough documentation, and collaborate closely with legal advisors to address any emerging changes. I would also conduct regular training sessions for team members to keep everyone informed of compliance requirements.

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Can you describe your experience managing benefits programs in a remote environment?

In my previous roles, I successfully managed benefits programs for remote workforces by utilizing HR tools and communication platforms like BambooHR and Slack. I focused on ensuring that program materials were accessible and transparent while conducting virtual sessions to educate employees about benefits, promoting strong engagement despite the distance.

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How do you approach leading an open enrollment process for employee benefits?

I approach leading an open enrollment process by first developing a clear communication plan that outlines key dates and changes to the benefits offerings. I ensure that educational materials are engaging and easy to understand, offer virtual Q&A sessions for employees, and gather feedback to improve future enrollments while addressing any concerns raised.

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What is your experience working directly with a PEO?

My experience working with a PEO includes managing the relationship by being actively involved in service evaluations and ensuring that our needs align with the services provided. I regularly seek feedback from team members on their experiences and communicate potential improvements to ensure we maximize the benefits of our PEO partnership.

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How would you handle employee benefits disputes or questions?

In handling employee benefits disputes, I believe in being approachable and transparent. I would listen carefully to the employee’s concerns, ensure I thoroughly understand the issue, and gather all relevant information before speaking with the necessary departments. I would then provide clear communication regarding the resolution process while ensuring confidentiality.

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How can you contribute to improving employee engagement as a Sr. People Operations Specialist?

Improving employee engagement involves fostering strong relationships and understanding team member needs. I would develop targeted initiatives that enhance our benefits programs, promote wellness activities, and support diversity and inclusion efforts. I would also collect regular feedback through surveys to adapt programs to better meet the changing needs of our workforce.

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Describe a time when you had to navigate complex compliance requirements in your previous roles.

In a previous position, I navigated complex compliance requirements by breaking down the regulations into manageable components and setting up a timeline for each step of compliance. I collaborated with legal advisors to interpret the law accurately and communicated actionable insights to the HR team to ensure we met deadlines efficiently.

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What metrics do you think are critical for tracking the success of benefits programs?

Critical metrics for tracking the success of benefits programs include employee participation rates, the utilization rate of certain benefits, employee satisfaction scores from surveys, and turnover rates. Also, analyzing elements like the cost of benefits in relation to employee retention can help gauge effectiveness and areas for improvement.

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How do you keep yourself informed about changes in employee benefits legislation?

I stay informed about changes in employee benefits legislation by subscribing to industry newsletters, attending webinars, and participating in ongoing HR professional development programs. Networking with other HR professionals and legal experts also allows me to stay updated and share insights on pressing legal changes affecting employee benefits.

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What steps would you take to ensure that benefits offerings are diverse and inclusive?

To ensure that benefits offerings are diverse and inclusive, I would conduct an assessment of current programs through feedback from diverse employee groups and analysis of market data. Collaborating with representatives from various backgrounds can guide the development of offerings that cater to a wide range of needs, such as family-forming benefits or mental health support resources.

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Mediavine is the largest exclusive ad management company in America, specializing in helping both publishers and advertisers flourish in the digital landscape. The company is Great Place to Work certified and an Inc. 5000 company.

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DATE POSTED
March 4, 2025

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