As an Executive Assistant at Persona AI, your main responsibilities will include providing high-level administrative support to executives, such as managing their calendars, arranging travel, and coordinating meetings. Additionally, you'll prepare and edit correspondence, reports, and presentations, act as a liaison between executives and both internal and external stakeholders, and manage sensitive information with utmost discretion.

To apply for the Executive Assistant role at Persona AI, candidates should ideally possess a Bachelor’s degree in Business Administration, Communications, or a related field. Furthermore, a minimum of 2 years of experience as an executive assistant or in a similar role is preferred, alongside proficiency in the Microsoft Office Suite, exceptional organizational skills, and effective verbal and written communication abilities.

While a background in robotics is not expressly required for the Executive Assistant position at Persona AI, having an interest in technology and innovation, particularly in robotics, can be beneficial. What is essential is your administrative experience, strong organizational skills, and your ability to work effectively in a fast-paced environment.

The work environment at Persona AI is dynamic and collaborative, where passion for innovation and technology thrives. You will be part of a team that values diversity, creativity, and continuous learning. The culture encourages flexibility and provides access to advanced tools, along with the opportunity to contribute to pioneering projects in robotics.

At Persona AI, career development is highly valued. As an Executive Assistant, you will have opportunities to learn and grow alongside skilled professionals in the robotics industry. You will receive ongoing training, have access to advanced prototyping tools, and be encouraged to experiment and innovate within your role.

When faced with multiple deadlines, I prioritize tasks by first assessing their urgency and importance. I list all the tasks, categorize them based on deadlines, and use tools or methods such as time blocking or to-do lists to stay organized. Communicating with my executive to confirm priorities also ensures alignment.

In a previous role, I faced a situation where last-minute changes to an executive's travel itinerary created a potential conflict. I quickly contacted all relevant parties, renegotiated meetings, and arranged alternative transportation. Keeping calm and communicating effectively helped resolve the issue efficiently.

I am proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Additionally, I am familiar with project management tools like Trello or Asana, and communication platforms such as Slack, which help enhance productivity and keep tasks and communications organized.

Handling confidentiality is crucial. I follow strict protocols regarding sensitive information, ensuring that it is stored securely and shared only with authorized personnel. I also adhere to guidelines set by the company regarding information disclosure.

I am excited about the opportunity to work at Persona AI because of the company's innovative approach to robotics. I admire the mission of developing technology that impacts real work and human interaction, and I am eager to support executives who are doing groundbreaking work in this field.

In my previous role, I managed an executive's calendar by scheduling meetings, ensuring there were no conflicts, and prioritizing engagements based on business needs. I also set reminders to provide alerts for upcoming meetings and facilitated effective time management.

To handle stress and tight deadlines, I practice effective time management and organization. I take a proactive approach to planning, breaking down larger tasks into manageable parts. Additionally, I ensure to communicate and collaborate with my team, sharing the workload when necessary.

For effective communication with internal stakeholders, I utilize a combination of direct messaging platforms for quick questions, emails for detailed correspondence, and calendar invites for scheduling. I also prioritize being clear and concise and fostering open lines of communication to address any issues promptly.

I ensure a smooth event planning process by starting with a well-structured plan that outlines key details like objectives, timelines, and budgets. I keep open communication with all parties involved, remain adaptable to changes, and follow up to confirm arrangements as the event date approaches.

The key qualities of a successful Executive Assistant include strong organizational skills, effective communication, adaptability, and a proactive mindset. Additionally, being detail-oriented and possessing the ability to anticipate the needs of executives is crucial for success in this role.