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Assistant Controller

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Job Title

Agency

Texas A&M Agrilife Extension Service

Department

Administrative Support

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about how you can be a part of AgriLife and make a difference in the world!

Essential Duties

Provides oversight by ensuring effective and efficient operations of accounting activities in the Financial Reporting System.

Responsible for preparation and submission of Texas A&M AgriLife Extension Service Annual Financial Report [AFR] process with the compilation, review, completion, and distribution of the Consolidated Annual Financial Report (AFR).

Interprets and directs implementation of requirements resulting from Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).

Provides administration oversight for Trintech Reconciliation software for Texas A&M AgriLife agencies. As well as responsible for monthly reconciliation of all locally held funds, state appropriations, and federal funds, including research and resolution of outstanding items. Oversee and review monthly reconciliation of general ledger accounts.

Oversees preparation and timely submission of the Schedule of Expenditures of Federal Awards (SEFA), State Pass Through Report (SPTR), Texas Higher Education Coordinating Board (THECB) and National Science Foundation (NSF) reports while coordinating with Sponsored Research Services (SRS).

Oversees obtaining, usage of and reporting for federal capacity awards and cost share requirements for the agency.

Oversees the monitoring and review of agency grant account set-ups, fiscal year activity, indirect costs, and close-outs.

Oversees compliance of Time and Effort reporting for the agency. Directs the continued development, modification, and maintenance of automated modules for the system to improve consistency and accuracy.

Oversees inventory and revenue recognition for agency store fronts.

Manages specialized funding such as License Plates funding.

Oversees Texas A&M AgriLife Extension Service tax reporting such as Unrelated Business Income Tax, Hotel Occupancy Tax, State Sales tax, as well as TAMUS other reports such as BE-125, IPEDS, and other reports as needed.

Coordinates and supervises service center analysis. Supervises gift analysis and reporting process, coordinating deposits, donor communications, reconciliation, and reporting to Texas A&M University System for Board of Regents.

Prepares and provides oversight for Uniform Statewide Accounting System (USAS), FAMIS accounting entries, and ABEST. Coordinates and monitors general ledger account to subsidiary ledger account balances to ensure compliance with agency procedures.

Work cooperatively across Budget and Reporting teams to ensure coordination and communications. Responds to inquiries.

Serves as a fiscal liaison with departments and the System Office of Budgets and Accounting.

Provides financial information, records, and support to auditors, both internally and externally.

Supervise four staff and a student worker.

Other duties as required.

Required Education and Experience:
-Bachelor’s degree in accounting or equivalent combination of education and experience.
-Five years of related experience

Required Special Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, and database, applications.

-Strong verbal and written communication and presentation skills.

-Strong interpersonal and leadership skills.
-Ability to multitask and work cooperatively with others.

-Ability to work with auditors to resolve issues or implement changes to improve work efficiency and internal controls.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

Flexible Work Arrangements: Flexible work schedule and remote work may be available for this position, pending employee eligibility requirements are met in accordance with AgriLife Alternate Work Location Procedures.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit packing including the following:

Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

Required Documents

CV/ Resume

Cover letter

List of references

Certifications/ additional documentation

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Average salary estimate

$70000 / YEARLY (est.)

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$60000K

$80000K

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What You Should Know About Assistant Controller, TAMUS

Join the Texas A&M AgriLife Extension Service as an Assistant Controller, where your expertise in finance will contribute significantly to our mission of supporting agriculture and life sciences across Texas. Nestled in the vibrant city of College Station, TX, Texas A&M AgriLife is an umbrella organization that encompasses multiple agencies dedicated to education, research, and extension services. As the Assistant Controller, you'll be at the heart of our financial operations, overseeing essential tasks such as the preparation of our Annual Financial Report and ensuring compliance with GAAP and GASB standards. Your role will include managing the reconciliation of various funds, preparing federal and state reports, and maintaining financial integrity through effective oversight of our accounting software and processes. With a strong emphasis on collaboration, you'll work closely with budget teams and serve as a liaison with auditors to ensure compliance and resolve any financial issues that may arise. We're looking for someone with at least a Bachelor's degree in accounting and five years of related experience to bring strong leadership and communication skills to our team. If you're passionate about using your financial skills to contribute to a meaningful cause, Texas A&M AgriLife is the place for you, and we can't wait to see how you can help us make a difference in the world!

Frequently Asked Questions (FAQs) for Assistant Controller Role at TAMUS

What are the primary responsibilities of an Assistant Controller at Texas A&M AgriLife?

The Assistant Controller at Texas A&M AgriLife is responsible for overseeing a range of accounting activities, including the preparation of the Annual Financial Report, ensuring compliance with GAAP and GASB regulations, and managing the reconciliation of various funding sources. The role also includes supervising financial reporting processes and liaising with external auditors to ensure compliance and address financial discrepancies.