Executive Administrative Assistant - job 1 of 21

The Executive Administrative Assistant at Visa will handle a range of duties including proactive calendar management, arranging international travel, organizing executive meetings, and managing team communications. This position requires being a liaison among various stakeholders, while also taking ownership of expense management and ensuring smooth office operations.

Successful candidates for the Executive Administrative Assistant role at Visa should have exceptional organizational skills, strong communication abilities, and the capacity to anticipate the needs of executives. A solid understanding of departmental policies and the ability to navigate a complex organizational structure are also crucial.

To excel as an Executive Administrative Assistant at Visa, candidates typically need a background in administrative support, experience in a fast-paced environment, and proficiency in managing executive-level schedules. Familiarity with travel planning and expense management are also important qualifications.

The Executive Administrative Assistant role at Visa is a hybrid position, which allows you to enjoy both in-office collaboration and the flexibility of remote work. The specific expectation of in-office days will be confirmed by your Hiring Manager.

Collaboration is a cornerstone of the Executive Administrative Assistant role at Visa. You will work closely with executives, leadership, and other administrative professionals to ensure the seamless functioning of operations, communicate effectively across departments, and solve problems as they arise.

When answering, highlight your methods for maintaining executive calendars, how you handle conflicting commitments, and any tools you’ve used for scheduling. Explain how your proactive approach ensures that executives' priorities are always met.

Explain your strategy for prioritizing tasks by urgency and importance. Provide examples of how you have managed competing deadlines in the past and the steps you take to keep tasks organized and on track.

Discuss your process for arranging comprehensive travel itineraries, including international travel. Mention how you ensure all logistical details are covered, and share any challenges you’ve overcome in making travel plans.

You should emphasize the importance of confidentiality in administrative roles and provide specific examples of how you've safeguarded sensitive information in past positions. Discuss your understanding of departmental policies regarding confidentiality.

Provide a relatable example that demonstrates your problem-solving skills and ability to remain composed under pressure. Describe how you approached the issue and the outcome.

Discuss specific expense management systems you’re familiar with and describe your experience in managing financial records. Mention how you ensure accuracy and compliance while submitting reports.

Talk about your preferred communication channels, your strategies for ensuring clarity, and how you adapt your communication style to suit different audiences. Provide examples of successful collaborations.

Outline your approach to planning and executing events, including timelines, coordination with vendors, and how you manage logistics. Highlight any successful events you have managed in the past.

Share your organizational techniques, whether through digital tools, lists, or prioritization strategies. Discuss how these approaches have helped you thrive in previous roles.

Explain the importance of managing up to understand the needs of your executives and how you proactively facilitate their success. Provide examples of how you've successfully implemented this in your previous roles.