Project Coordinator - Internal Projects

As a Project Coordinator at Wachter, you'll assist the Director with daily operational tasks while coordinating with general contractors, architects, and engineers. Your role will include providing logistical project support, managing scheduling and project billings, sourcing and estimating bid opportunities, and ensuring adherence to project safety requirements. This diverse role is key in facilitating smooth project execution.

Candidates applying for the Project Coordinator position at Wachter should ideally have experience or education in construction management, building design, or architecture. While an educational background in building management is a plus, it is not mandatory. Strong communication and organizational skills, along with proficiency in Microsoft Office and project management software, are essential for success in this role.

The Project Coordinator role at Wachter is predominantly office-based in Lowell, AR, and does not require regular travel. However, if specific projects necessitate it, travel arrangements will be made by the company to support you in fulfilling project duties effectively.

Wachter provides a supportive and collaborative work environment for Project Coordinators. You'll be part of the Wachter family, working alongside talented professionals dedicated to delivering high-quality projects. The fast-paced nature of this role requires a proactive approach, but our commitment to investing in our employees ensures you have the tools and support to excel.

Wachter offers an exceptional benefits package for Project Coordinators, which includes company-paid medical, dental, prescription, and vision coverage. Additionally, you will benefit from life insurance, paid vacation and holidays, MD Live & TriaHealth services, as well as a company-matched 401(k) plan to help secure your financial future.

When answering this question, highlight your proficiency in any project management tools you've used, including SharePoint. Discuss how these tools have helped you manage schedules and communications more effectively, and provide examples of specific projects where you've utilized such software.

Explain your method for prioritization, such as using a task management system or calendar. Provide examples of how you've managed competing deadlines in previous roles and the criteria you use to determine which tasks need immediate attention.

When answering this question, detail a specific situation where you faced conflict. Describe the steps you took to address the issue professionally, focusing on your communication skills and ability to find common ground for resolution.

Talk about the importance of regular updates, using appropriate channels for communication based on the audience, and how you tailor your messages to ensure all stakeholders are aligned on project status and needs.

Discuss your understanding of OSHA regulations and any prior experience enforcing safety standards on construction sites. Highlight the importance of prior training, regular checks, and open communication with the team to ensure a safe working environment.

Identify a specific challenge, such as managing deadlines or coordinating multiple stakeholders, and explain how you approach overcoming this challenge through organization, communication, and proactive problem-solving.

Explain your process for managing changes in scope, including how you assess the impact, communicate modifications to stakeholders, and work to ensure that changes align with project goals while maintaining timelines and budgets.

Describe your routine for tracking and updating documentation, including using digital tools or checklists. Share examples of how you've maintained thorough records and ensured that all team members had access to the most current information.

Outline your experience with monitoring project budgets, including tracking expenses, reviewing bids, and adjusting resources as necessary. Give an example of a time when you successfully managed a project budget under the constraints.

Share your collaborative experiences with architects and engineers on past projects. Emphasize teamwork, understanding technical details, and effectively communicating ideas to bridge the gap between different team members' expertise.