Senior Accounts Payable Administrator

The Senior Accounts Payable Administrator at Workman is responsible for managing an accounts payable team, ensuring the timely processing of supplier invoices, overseeing weekly payment runs, and serving as a point of contact for the resolution of queries. This role also involves maintaining relationships with clients and suppliers to deliver a best-in-class service.

While specific accounting qualifications are not required for the Senior Accounts Payable Administrator position at Workman, candidates should possess Math and English GCSEs with scores between 9-4/A-C. Strong numeracy skills and proficiency in Microsoft Outlook and Excel are also essential for success in this role.

Workman supports the development of a Senior Accounts Payable Administrator through ongoing training and by fostering a culture of learning within the team. Employees are encouraged to take the initiative, develop their skills, and contribute to the overall success of the accounts payable function.

As a Senior Accounts Payable Administrator at Workman, you'll enjoy a range of benefits including a hybrid work model, discretionary annual bonuses, healthcare, life insurance, wellness programs, additional holidays for longevity, and various lifestyle perks like gym memberships and additional days off.

The work culture at Workman is collaborative and supportive, particularly for the Senior Accounts Payable Administrator role. Employees are encouraged to foster strong professional relationships and contribute positively to the team environment. Regular social events and a commitment to work-life balance further enhance the overall workplace experience.

In answering this question, highlight your relevant experiences with managing accounts payable tasks, such as processing invoices, handling payment runs, and resolving discrepancies. Discuss any software you have used, particularly Excel, to showcase your technical proficiency in this area.

To ensure accuracy, I implement a systematic approach that includes thorough reviews of invoices, double-checking amounts, and maintaining organized records. Discuss the importance of attention to detail and the processes you employ to minimize errors.

Provide a specific example of a challenging situation with a supplier or client, explaining how you approached the issue, the communication methods you used, and how you successfully resolved it. Highlight your problem-solving and interpersonal skills.

I prioritize tasks by assessing deadlines and the impact of each task on overall operations. I also stay organized by using tools and software for task management, allowing me to address urgent matters quickly while maintaining a view of long-term responsibilities.

Discuss any accounting software you've used in your previous roles, such as Sage or QuickBooks. If you have experience with specific features like invoicing or reporting, mention those as well to demonstrate your technical skills.

Explain that you would first review the supplier's payment terms to confirm the timeline. Communicating with both the supplier and your internal teams to determine the cause of the delay is crucial. Share your strategy for addressing the situation while maintaining positive relationships.

Discuss qualities such as strong communication skills, attention to detail, organizational ability, and a proactive approach. Relate these qualities to how they contribute positively to the accounts payable team's success and overall client satisfaction.

Emphasize your commitment to professional development and staying informed through resources like industry publications, webinars, and networking with other professionals in the field. Mention any specific instances where you've adapted your practices based on new information.

Share a specific instance where you identified a bottleneck or inefficiency in your previous role, discussing the steps you took to improve the process. Highlight any measurable outcomes to demonstrate the effectiveness of your changes.

Express your enthusiasm for joining Workman, citing its reputation in the property management industry, commitment to professional development, and benefits that support work-life balance. Relate these factors to your career aspirations and desire to make a meaningful impact.