Conference Coordinator

About Apptegy

Apptegy partners with school districts to simplify communication, elevate their brand, and empower every role in their organization. We put our clients front and center in everything we do because it's our clients who are most passionate about education. We build our products and features to make everyone in a school community better communicators. Ask any of our clients about us, and they will tell you that Apptegy’s people are thoughtful and high-performing. Our fast response time and quality support mean school leaders, teachers, and staff always have a partner ready to help provide a solution. Joining Apptegy is your opportunity to be on a high-performing team and contribute to our growth and your own.

We value thoughtfulness and high performance in everyone. That’s how we’ve grown quickly and won (and kept) thousands of school districts across the U.S. Our team is fast-growing and you’ll have the tools, the mentors, and the resources you need to be successful. We ask you to be someone who is internally motivated to do your best work and that you care about others. Apptegy’s Conference Coordinator position is your opportunity to join a high-performing team and contribute to our growth and your own.

Why You’ll Love This Job

As a Conference Coordinator at Apptegy, you’ll play a pivotal role in making our presence at 300+ conferences annually feel effortless and unforgettable.

• Communicate confidently with conference organizers to assess audience quality and event value, asking thoughtful questions that uncover critical details others overlook.
• Lead data-driven decisions with stakeholders, aligning strategy to maximize ROI.
• Execute flawless logistics – registrations, booths, hotels, and shipping 
• Anticipate problems before they happen and pivot immediately when they do.
• Drive clear communication that eliminates surprises and establishes accountability.
• Create systems that turn routine events into precision marketing opportunities.
• Build powerful relationships with organizers and vendors that position Apptegy as their most valued partner.

• Proven operational expertise through a four-year degree or equivalent intensive experience in the high-pressure environments of logistics, event management, or operations.
• Thrives under pressure with demonstrated ability to maintain strategic clarity while simultaneously orchestrating multiple complex operations—each with competing deadlines and stakeholders.
• Proven ability to quickly master new technologies and leverage them to create operational efficiencies that set you apart from others.
• Microscopic attention to detail, enabling you to catch critical nuances that others might overlook and develop fail-safe systems to minimize human error.
• Communication as a strategic asset—proactively delivering intelligence, making decisive recommendations, and ensuring alignment without wasting time on unnecessary meetings or endless email chains.
• Highly self-motivated and proactive, capable of creating your own operational framework, independently setting priorities, and pushing initiatives forward while navigating challenges.
• Exceptional problem-solving instincts that kick into overdrive when crises emerge—quickly assessing situations, implementing solutions, recalibrating plans, and maintaining momentum while others are still processing what went wrong.

• Experience managing logistics or operations for K12 events, conferences, or trade shows
• Familiarity with CRM tools (like Salesforce) or project management platforms (like Airtable or Jira)
• A knack for negotiation or vendor management—you know how to get the best deal and build great relationships
• Previous work in a client-facing or external communication-heavy role
• Exceptional proficiency in spreadsheet management, with a portfolio of meticulously organized documents that reflect a high level of attention to detail and technical expertise.

Why You'll Love Working With Us

We take our responsibility as a company seriously and aim to make this the best job that you’ve had (and one that sets you up for future success). We want your day at work and your time at home to be a joyful experience that’s why we provide:

--Comprehensive medical, dental, vision, and life insurance coverage

--Retirement 401(k) with employer match

--Health Savings Accounts (HSA) and Flexible Spending Accounts (FSAs)

--Mental Health Reimbursement

--In-office Gym 

--Catered lunch Monday-Wednesday 

--Unlimited paid time off including seasonal (December) company-wide time off

--Paid parental and medical leave

We value thoughtfulness and high performance in all candidates as we progress through the interview stages. If the challenge of building a rapidly growing company excites you as much as it does us, we hope you’ll consider joining us.

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Apptegy is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.