Payroll Specialist (Full-Time)

Job Description:

The Payroll Specialist performs all activities necessary to process payroll, including maintaining related records, filing taxes and tax-related activities, voluntary and involuntary deductions, preparing accounting transactions and documents, updating procedures, and preparing and distributing reports. This position will report to the Human Resources Manager but will partner closely with the Financial Services Department to carry out all necessary fiscal control policies and activities.

Duties and Responsibilities:

•Ensures timely processing of payroll in accordance with labor, state and federal regulations and standard accounting principles

•Follows systems and protocols to collect, calculate, QA/QC, and enter hours for pay and review accuracy of calculations

•Manages and reports compensatory time hours and keeps tracker up-to-date

•Responsible for the timely filing of new state tax ID's, including unemployment, local taxes, and other filings as required

•Keep abreast of current payroll requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee state and federal income, and social security taxes and other required reporting (SUI, Workers' Compensation, deferred benefits, etc.)

•Advise management on pay practices related to FLSA, fringe benefit reporting, W2 and W4 recording

•Partner with Human Resources in terms of year-end processes for items such as 1095-C, W-2 review, audit, and correct as necessary. Document any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.

•Work with Human Resources to coordinate employees leaves of absence under FMLA or other unpaid leaves

•Process non-recurring payroll items, wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner

•Process all approved annual merit increases and bonuses as submitted

•Reconcile payroll tax reporting after each payroll run to ensure accurate filings

•Manage the filing of tax updates as needed

•Collect and analyze information including resolving payroll discrepancies

•Monitor and manage electronic connections between HRIS and outside benefit providers

•Execute relevant weekly, monthly, quarterly, and year-end reports 

•Provide assistance with all internal and external audits of payroll

•Assist with benefit deduction setup in the HRIS system

•Other duties as assigned

Minimum Qualifications:

•Education: Associate's degree in Accounting, Finance, or related field of study desired

•Experience: 4+ years of payroll processing experience required, preferably in a technical or consulting industry

•Other Skills: Comprehensive knowledge of relevant payroll regulatory requirements and best practices 

Experience with payroll tax filings, compliance, and year-end reporting (e.g., W-2, 1099)

Certified Payroll Professional (CPP) certification preferred 

Excellent attention to detail

Strong interpersonal and communication skills

Ability to handle sensitive and confidential information with discretion

Working knowledge of processing payroll using an HRIS is required; Paycor experience is a plus

Familiarity with Deltek Vantagepoint timekeeping a plus

Strong proficiency with Microsoft Excel is highly desired

Physical & Environmental Demands

Light work: exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Light work usually requires sitting or standing to a significant degree. Considerable time is spent using a computer (fine motor skills, visual acuity) and frequent use of telephone (talking, hearing). 

Pay Range: $26.00/hour - $37.00/hour

The above pay range represents a general guideline; however, Brindley considers several factors when determining base salary that are unique to each candidate, including but not limited to the candidate's depth of experience, skill set, certifications, specific work location, and current market conditions. Employees may be eligible for discretionary bonus and/or other applicable incentive compensation plans in addition to base pay to reward individual contributions and allow employees to share in company results. 

In addition, BE provides a comprehensive benefits package for eligible employees, including health, dental, and vision insurance, life and disability insurance, 401(k) savings plan with employer matching, company paid holidays, paid parental leave, and paid time off (PTO). Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Brindley Engineering is an Equal Opportunity Employer and committed to hiring and retaining a diverse workforce. Employment decisions are made without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected characteristic as outlined by federal, state, or local laws.

BE participates in E-Verify. For additional information regarding E-Verify, please go to www.e-verify.gov.