Manager, Accounts Payable

About the role:

The Accounts Payable (AP) Manager is responsible for all areas pertaining to accounts payable operations and accounting processes. Your main areas of responsibility will be managing AP operations, supervising the AP team in their day-to-day activities, and partnering with Procurement Operations to maintain master vendor data. You will partner and collaborate with several departments within Samsara (Accounting, Operations, IT, Financial Systems, etc.) and external vendors to ensure timely and accurate processing of invoices and payments.  You will be a key contributor in developing and implementing a standardized, scalable, and efficient accounts payable process and related systems while maintaining quality, accuracy, internal controls, and compliance. 

Accounts Payable is part of the overall buying process, and the role reports to the Manager of Procure to Pay. We are seeking an individual who is a stakeholder-centric business partner, acts with a sense of urgency, operates with respect, possesses excellent communication and interpersonal skills, and has motivation when faced with challenges. The individual thrives in a high-energy work environment and has a passion for creating and enhancing processes to scale and grow with the business. 

This is a remote position open to candidates based in Mexico. Relocation assistance will not be provided for this role.

You should apply if:

• You want to impact the industries that run our world: Your efforts will result in real-world impact—helping to keep the lights on, get food into grocery stores, reduce emissions, and most importantly, ensure workers return home safely.
• You are the architect of your own career: If you put in the work, this role won’t be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development and countless opportunities to experiment and master your craft in a hyper growth environment.
• You’re energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
• You want to be with the best: At Samsara, we win together, celebrate together, and support each other. You will be surrounded by a high-caliber team that will encourage you to do your best. 

In this role, you will:

• Invoice and Payment Processing
• Supervise the processing of high volume invoices accurately, timely, and efficiently.
• Handle invoices in multi-currency from domestic and international vendors.
• Work closely with individuals at all levels of the Company to ensure timely and appropriate processing of invoices and payments in accordance with Company policies and procedures.
• Assist with weekly payments runs to ensure timely payments to vendors.

• Vendor Management
• Address and respond to vendor inquiries via our email management tool. 
• Maintain accounts payable vendor payment records.

• Reporting, Month-end Close, and Cross-Functional Initiatives
• Reconcile account statements.
• Prepare annual 1099 reporting in collaboration with legal and payroll.
• Oversee the monthly closing process for accounts payable and associated accounts. This responsibility includes managing the AP Soft close process, monitoring AP aging, and handling accruals. All of this will be done within an agile environment that is abundant in data.
• Partner with the Treasury Department to plan and execute cash management needs.
• Create and maintain AP Forecast and actively provide recommendations to streamline the process. 
• Create comprehensive analyses, schedules, and presentations focusing on Accounts Payable to support  audit and tax filings.

• Team Supervision
  • Manage and develop team members to meet key metrics such as on-time and accurate invoice processing.
  • Act as point of escalation for accounts payable and business process owners to ensure timely remediation of issues.

• Process and Systems
• Strong background in utilizing technology to automate and streamline invoice management processes.
• Ability to manage the full lifecycle of technology implementation, from planning and testing to deployment and training.
• Identify opportunities for efficiencies and recommend changes and improvements to the accounts payable processes and systems to ensure scalability.
• Establish robust key performance indicators and SLAs to effectively monitor the volume, intricacy, and efficiency of AP processing. 
• Conduct root cause analysis to identify critical issues hindering scalable and efficient growth and communicate these findings to management. 
• Document AP processes that are compliant with AP policies and internal controls.
• Develop, maintain, and perform AP SOX and operational controls.
•  
• Champion, role model, and embed Samsara’s cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices.
• Hire, develop and lead an inclusive, engaged, and high performing team.

Minimum requirements for the role:

• Bachelor’s degree or 9 years of equivalent experience in Accounting 
• 4+ years of Accounts Payable experience 
• 2+ years of people management/supervisory experience.
• Knowledge of basic accounting principles.
• Able to work with a high volume of transactions in a fast-paced environment.
• Experience with ERP Systems, preferably NetSuite and Zendesk 
• Proficient in Excel. 
• SOX compliance required

An ideal candidate also has:

• Possess exceptional attention to detail, work with a sense of urgency and analytical mindset, self-motivation, proficiency in navigating systems, and a strong ability to collaborate effectively as a team member.
• Strong organization skills with exceptional attention to detail and follow-through.
• The ability to meet or exceed deadlines with a strong attention to detail.
• Data analytics and/or Tableau experience are a plus.