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Senior Payroll Coordinator, Spain

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UNIQLO is a leading brand of the Fast Retailing Group, one of the largest apparel retailers in the world. UNIQLO respects the individuality and lifestyle of all customers and takes pride in creating high quality, long-lasting, innovative clothing at an affordable price.

We are currently recruiting for a Senior Payroll Coordinator for the Spanish market, based in our offices in Barcelona. This person will be responsible for payroll, HRIS and T&A for Store Operations teams across all of Spain and will act as an integral member in the HR department.

This is an opportunity for someone with significant experience in payroll and HR administration, looking to take full ownership of both Head Office and Store based employee payroll responsibilities.

What you will be responsible for:

PAYROLL:

Establish and communicate the payroll yearly and monthly calendar.
Establish appropriate processes and reporting tools to enable smooth and correct flow of payroll data from stores
Work closely with our external payroll vendor to ensure correctness and security of the whole payroll production.
Execute controls of payroll files throughout the payroll cycle.
Ensure the correct application of any enrollment, changes, or termination of employee benefits, such as life insurance, health insurance and other payroll-related benefits
Provide guidance to Stores in any task related with payroll
Provide assistance to employees on payroll-related matters, answer questions, and resolve issues in a timely and professional manner
Acts as a true business leader, communicating with all other departments (EU payroll, accounting, treasure…)

HRIS

Update and implement any changes to the time and attendance system
Ensure the correct application of the time and attendance processes are followed by stores
Draw-up and implement data accuracy improvement and maintenance action plan.
Provide guidance to managers in their day to day to data management operations.
Perform monthly data audit and take appropriate actions to correct inconstancies
Monitor maintenance of and proactively take initiatives to enhance/automate HRIS, working closely with EU HRIS teams
Reflect legal changes properly in the different HR systems

HR ADMINISTRATION

Review and improve personnel administrative processes and tools in close collaboration with HR department and store operations
Deliver social legal and personnel related reports as well as provide HR KPI’s reports to stores
Manage payment of HR vendors through our internal system COUPA
Provide guidance and create/deliver training to managers on payroll, admin and HRIS related matters

Skills, Experience and Attributes:

EXPERIENCE:

Bachelor and/or master’s degree in payroll, human resource management or finance
Approx. 5-7 years of experience in payroll, personnel administration and/or HRIS
Experience in retail, hospitality or customer service sectors would be an advantage

SKILLS AND ATTRIBUTES:

Solid knowledge on Spanish Labor Code
In-depth experience of payroll process, HR systems and data management
Fluent in English
Advanced Excel (pivot tables, v-lookup and other formulas)
Excellent analytical skills with high level of accuracy and attention to details
Good planning and organization skills
Ability to work with a diverse and global team
Strong work ethics and integrity

What we can offer you:

Staff Discount 30%
Flexible Schedule
Hybrid Working 2 days from home, 3 days in the office
Half year bonus and Global Profit Scheme
Seasonal Sample Sale
Life Insurance
Platform to access to social Benefits
Health Insurance
Lunch Vouchers
Paid Volunteer Activities (8h)
Tea and Coffee Provided
Working 5 days a week

Please make sure you upload a CV in English.

UNIQLO is an inclusive employer and we welcome applications from all profiles, regardless of age, race, gender, sexual orientation, disabilities or background.

We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. For the recruitment process, you can find the applicable privacy policy on our site: https://www.fastretailing.com/eng/privacy/eurecruitment.html

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What You Should Know About Senior Payroll Coordinator, Spain, Fast Retailing

Join UNIQLO as our Senior Payroll Coordinator in the vibrant city of Barcelona, Spain! As a key player in our HR department, you’ll take charge of payroll, HRIS, and time & attendance processes for our Store Operations teams across Spain. If you have a solid background in payroll and HR administration, this is your chance to shine! Your role will involve establishing and communicating payroll schedules, ensuring smooth data flow from stores, and working closely with external payroll vendors to uphold the highest standards of accuracy and security. You’ll provide essential support to store managers and employees on payroll-related matters, so an approachable demeanor and excellent communication skills are essential! With your knack for accuracy, you will audit monthly data, enhance our HRIS, and ensure compliance with legal changes. Every day will be an opportunity to guide, train, and improve processes—it’s a role that truly blends leadership with responsibility. At UNIQLO, we value our employees and offer competitive benefits, including a 30% staff discount, flexible schedules, hybrid working options, and much more! We welcome diverse talents, so if you’re ready to make a difference in a dynamic environment with a well-respected global brand, we’re excited to hear from you!

Frequently Asked Questions (FAQs) for Senior Payroll Coordinator, Spain Role at Fast Retailing

What responsibilities does the Senior Payroll Coordinator at UNIQLO in Spain have?

The Senior Payroll Coordinator at UNIQLO in Spain is responsible for establishing payroll schedules, managing payroll processes for stores, ensuring compliance with local labor laws, and providing support to both managers and employees on payroll matters. This role also involves working with external vendors and enhancing HRIS systems.