Accounts Payable Specialist - job 1 of 2

The Accounts Payable Specialist at Havenly is responsible for processing a high volume of invoices, verifying documentation, reconciling vendor statements, and communicating effectively with vendors. You will ensure that all accounts payable transactions are recorded accurately and assist in month-end closing activities, making this role essential for the smooth operation of our financial processes.

To qualify for the Accounts Payable Specialist role at Havenly, you should have at least three years of experience in a similar position. Familiarity with NetSuite and proficiency in accounting software and MS Office—particularly Excel—are essential. A strong attention to detail, organizational skills, and the ability to communicate effectively are also vital to thrive in this role.

The Accounts Payable Specialist position at Havenly offers flexibility as it is available for remote work, or if you prefer, you can work from our headquarters in Denver or hybrid locations in Dallas and NYC. This means you can choose the work environment that suits you best while being an integral part of our team.

Candidates for the Accounts Payable Specialist position at Havenly should be proficient in accounting software, with specific experience using NetSuite. Additionally, strong skills in Microsoft Office, especially Excel, are necessary to manage financial data and streamline processes efficiently.

The targeted compensation range for the Accounts Payable Specialist at Havenly is between $27 and $30 per hour, depending on your experience. This is a full-time, non-exempt position, and we believe in providing competitive compensation for our talented team members.

When answering this question, highlight your specific experiences with invoice processing, including the number of invoices you handled, any software you used, and your adherence to company policies. Emphasize attention to detail and instances where your accuracy made a significant difference.

In your response, outline your method for identifying and investigating discrepancies. Talk about steps you take, such as reaching out to vendors, reconciling records, and ensuring documentation is correct. Make sure to convey your effective communication skills in resolving such issues.

Discuss the specific accounting software you've used, such as NetSuite, and share how you apply checks and balances to maintain accuracy. Mention practices like regular reconciliations, reviewing transactions, and maintaining detailed records.

Here, provide examples of how you have effectively managed your time in a busy environment. Talk about your approach to prioritization, such as focusing on due dates, grouping similar tasks, or using an organizational system that helps you stay on track.

Reflect on a specific challenge you encountered, describe the context, and explain the steps you took to resolve it. This will highlight your problem-solving skills and your ability to remain calm under pressure.

Share what your role specifically entailed during month-end closing. Explain the tasks you performed, such as reconciliations or journal entries, and how your contributions ensured a smooth and timely closing process.

Your response should detail your understanding of company policies related to accounts payable. Discuss your ability to follow procedures, provide examples of how you ensure adherence, and express your commitment to maintaining financial integrity.

Explain the strategies you implement to manage your inbox effectively, such as sorting by urgency, setting reminders for follow-ups, and streamlining communications to ensure quick responses to vendor inquiries.

Indicate your proactive approach to staying informed about financial regulations. You could mention resources, such as professional networks, workshops, or online courses, to show that you prioritize continuous learning in your field.

This is a chance to convey your passion for the role and the company. Talk about what you admire about Havenly’s mission and how your skills align with the responsibilities of an Accounts Payable Specialist, showing that you're not just looking for any job, but a place where you can contribute effectively.