About Us

At Hayden AI, we are on a mission to harness the power of artificial intelligence and machine learning to transform the way governments and businesses address real-world challenges.

From optimizing bus lane and bus stop enforcement to pioneering digital twin modeling and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive forward a sustainable future.

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our Chief Technology Officer (CTO). The ideal candidate will bring at least 7 years of executive assistant experience, with a proven ability to operate in a dynamic, high-growth environment. This role requires flexibility, discretion, and an unwavering commitment to excellence. In our fast-paced, hyper-growth environment with constantly shifting priorities, your organizational skills will be essential to keeping everything on track.

You’ll work closely with the CTO, ensuring seamless support both onsite in San Francisco and occasionally offsite in the Peninsula.

Key Responsibilities:

• Presentation Preparation: Learn key engineering vocabulary to effectively translate concepts into polished, visually appealing Google Slide presentations.

• Executive Support: Manage the CTO’s complex calendar, scheduling meetings, and prioritizing commitments to ensure efficient time management.

• Proactively take on projects as they arise, coordinating from idea to plan to execution and post-mortem

• Meeting Preparation: Organize and prepare materials for meetings, including taking notes, agendas, and follow-up action items.

• Communication Management: Serve as the primary point of contact for the CTO, handling correspondence with professionalism and discretion.

• Personal Assistance: Provide occasional personal support, including errands, and other tasks as needed.

• Document Management: Draft, review, and organize key documents, presentations, and reports.

• Liaison: Act as a bridge between the CTO and internal/external stakeholders, maintaining strong relationships and clear communication.

Qualifications:

• Experience: Minimum of 7 years of executive assistant and project management required experience, with at least 5 years supporting a C-level executive in a fast-paced environment.

• Skills: Exceptional organizational and time-management skills; strong written and verbal communication abilities.

• Flexibility: Willingness to work non-traditional hours and adapt to changing schedules and priorities.

• Proficiency: Advanced proficiency in Google Workspace, and other productivity tools; familiarity with project management tools is a plus.

• Professionalism: High level of discretion and confidentiality when handling sensitive information.

• Location: Comfortable commuting to our San Francisco office three days per week, with occasional offsite work in the Peninsula.

• Attributes: Detail-oriented, proactive, resourceful, and able to anticipate the needs of the CTO. Experience in the tech industry or a startup environment.

Benefits and Perks

There are endless learning and development opportunities from a highly diverse and talented peer group, including experts in a wide range of fields (AI, Computer Vision, Government Contracting, Systems & Device Engineering, Operations, Communications, and more!)

• Options for medical, dental, and vision coverage for employees and dependents (for US employees)

• Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)

• 401(k) with 3% company matching

• Unlimited PTO

• Daily catered lunches in our San Francisco office

At Hayden AI, we are committed to creating an inclusive and diverse workplace where everyone is treated with respect and dignity. We believe that our differences make us stronger and drive innovation. As an equal opportunity employer, we do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering a work environment that celebrates diversity and ensures that every individual has the opportunity to contribute to our mission and achieve their full potential. 

Please do not forward resumes to our jobs alias, Hayden AI employees or any other company location. Hayden AI is not responsible for any fees related to unsolicited resumes.