Accountant / Bookkeeper with Expertise in New York Sales Tax (Remote, PH-based)

The Accountant / Bookkeeper at Palazzo.ai is primarily responsible for New York sales tax compliance, which includes assisting with resale certificate applications and ensuring accurate tax filings. Additionally, you will maintain precise financial records, categorize expenses, and ensure all necessary tax documentation is correctly filed for audits, thus contributing significantly to the financial management and reporting strategies of the company.

To qualify for the Accountant / Bookkeeper position at Palazzo.ai, applicants should be based in the Philippines and have experience in US accounting practices, specifically understanding New York State sales tax and compliance. Proficiency in accounting software such as QuickBooks or Xero is essential, alongside skills in financial management and a detail-oriented approach to bookkeeping.

The Accountant / Bookkeeper position at Palazzo.ai is a remote role, providing flexibility to work from anywhere in the Philippines. You will collaborate with a team that understands the challenges and opportunities of remote work, ensuring effective communication and support to meet company objectives while managing your schedule.

Preferred experience for the Accountant / Bookkeeper role at Palazzo.ai includes working with US-based clients or accounting firms, as this provides familiarity with US accounting standards and regulations. Experience in handling multiple clients, particularly with applications related to New York resale certificates, is a significant advantage.

As an Accountant / Bookkeeper at Palazzo.ai, you'll receive competitive compensation rates with the possibility of transitioning into a full-time position. You'll also gain valuable experience working for a startup in the rapidly evolving field of AI-driven solutions. This role provides an opportunity to develop your professional skills in a flexible and supportive remote work environment.

I am proficient in QuickBooks and Xero, which I have used to manage financial records, track expenses, and conduct audits effectively. When answering, highlight specific tasks such as generating financial reports, inputting transactions, or managing payroll that demonstrate your hands-on experience.

In my previous roles, I frequently handled New York sales tax compliance, including filing returns and managing resale certificates (ST-120). I focus on keeping up with any changes to tax laws to avoid penalties and ensure compliance. Be sure to provide specific examples of situations where you ensured compliance or resolved issues.

When discrepancies arise, I methodically review transactions and documentation to identify the source of the error. I believe in maintaining open communication with relevant departments to resolve any issues collaboratively. Highlight a success story where you successfully managed a discrepancy to showcase your problem-solving skills.

In a startup environment, I recommend focusing on cash flow management and forecasting future financial needs. Implementing a robust budgeting process and regularly reviewing financial performance can also provide valuable insights. Discuss how you've applied these strategies in the past to show your proactive mindset.

To ensure accuracy, I always double-check entries and reconcile accounts regularly. I also use accounting software features like automated reports and alerts for discrepancies. Your answer should demonstrate a strong commitment to detail and the measures you take to maintain accuracy.

I believe the most challenging aspect is keeping up with changing regulations and compliance requirements. However, I enjoy this challenge as it requires continuous learning. Mention how you stay informed about industry changes, such as attending webinars, undergoing training, or subscribing to relevant resources.

During busy periods, I prioritize tasks based on deadlines and the overall impact on the company's financial health. Utilizing tools like to-do lists and project management software has helped me manage my time efficiently. Discuss any specific tools or methods you find effective for prioritization.

I admire Palazzo.ai for its innovative approach to virtual staging and interior design. I am excited about the opportunity to contribute my accounting expertise in a startup environment and to support the team’s growth. Tailor your answer to reflect your genuine interest in the company and how it aligns with your career goals.

In my previous role, I successfully managed a financial audit by organizing documentation, preparing sample transactions, and coordinating with the auditors. By maintaining transparency and thorough records, the audit concluded without major issues. Use this opportunity to highlight your organizational skills and ability to work under pressure.

Key financial metrics for a startup include cash flow analysis, gross profit margin, and burn rate. Understanding these metrics enables better strategic decisions and financial planning. Discuss how you have utilized these metrics in past roles to showcase your analytical skills.