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Executive Assistant

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RemoFirst empowers employers to be free from geographical boundaries when accessing talent, allowing employees to pursue opportunities wherever they may exist. We are on a mission to be the FIRST to truly revolutionize the industry and be a generational company.

Our platform offers a full-range people management tool, employee benefits like health insurance, and financial benefits, and enables clients to hire anyone from anywhere with one click. RemoFirst manages employees and contractors for Fortune 500 companies and the best startups worldwide.

We are a small but strong team of 120+ people (and growing) hyper-focused on delivering a world-class platform and unparalleled service with our industry-leading partnerships. To help accelerate our growth and pace of delivery, we are looking for a talented Executive Assistant.

As an Executive Assistant at RemoFirst, you’ll be responsible for providing comprehensive administrative support to the executive. This includes managing emails, calendars, and travel arrangements, coordinating virtual meetings, and handling correspondence. Additionally, you will act as a liaison between the executive and stakeholders, ensuring smooth communication and efficient task delegation.

What you'll be doing:

Administrative Support:

- Screening and prioritizing emails, responding on behalf of the executive, and organizing email folders.

- Scheduling and managing appointments, meetings, and events, often across multiple time zones.

- Creating, editing, and formatting documents, presentations, and reports.

- Conducting research and compiling information for reports, presentations, and decision-making.

- Identifying opportunities to improve efficiency and streamline administrative processes.

Communication and Coordination:

- Handling incoming and outgoing communications, including calls, emails, and other messages.

- Organizing and setting up virtual meetings, including preparing agendas, distributing meeting materials, and taking minutes.

- Acting as a point of contact between the executive and internal/external stakeholders.

- Managing personal appointments and tasks for the executive.

Project Management:

- Assisting in the management and tracking of projects, ensuring deadlines are met.

- Coordinating tasks and assignments for the executive.

- Preparing and delivering progress reports on various projects and initiatives.

Travel Arrangements:

- Coordinating travel plans, including booking flights, accommodation, and transportation.

- Preparing and organizing necessary travel documents and itineraries.

Financial Administration:

- Tracking and managing expenses, preparing expense reports, and ensuring timely reimbursement.

- Assisting with budget preparation and monitoring.

Personal Assistance:

- Managing personal appointments and tasks for the executive

- Handling sensitive information with discretion and maintaining confidentiality.

- Performing other duties as required by the executive.

What you’ll need:

Work experience as an Executive Assistant, Personal Assistant or similar role.
Excellent Google Suite knowledge.
Outstanding organizational and time management skills.
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
Excellent verbal and written communication skills.
Discretion and confidentiality.
High School degree.
PA diploma or certification is a plus.

How you’ll work:

Advanced English is a must.
Communication skills, as we’re working with many people from all over the world, it’s important for us to communicate, quickly adapt and relay information in different ways.
Time Management: you will need to be good at structuring your work day and tasks to make sure you accomplish all those things whilst maintaining the time-zone differences and a work-life balance.
Collaborative: we love to work together with all sorts of different people in all sorts of different places. Everyone’s opinion matters to get the job done.
Independent and autonomous: as we work, we’re naturally independent. As much as we’re connected you will also need to use your own initiative to solve problems and get answers; this also means reaching out to us to get help or confirm a solution.
Organization skills: will help youdeal with many different financial documents including spreadsheets, contracts, calculations, and projections.

Why work at RemoFirst?

Startup environment. RemoFirst is an early-stage start-up. You have a voice and can influence and grow rapidly.
Build & Scale From Scratch. Experience hyper-growth scale and help us build a great team of professionals worldwide that can help us achieve this ambitious vision.
Work for a Market Leader. Scale a project that counts market-leading companies like Microsoft, Mastercard, and more as happy customers.
Compensation and perks are great! Competitive compensation. Work equipment. 100% remote work. PTO regulated by local statutory.
Culture. We lead with respect, kindness, and the right to fail. We value hard yet smart work. Diversity and inclusion are part of our DNA.

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What You Should Know About Executive Assistant, Remofirst

At RemoFirst, we're on a mission to redefine the way talent is accessed, no matter where in the world it resides. Join us as our new Executive Assistant, where your organizational skills will shine and play a pivotal role in our growth journey! In this vibrant London-based role, you’ll be at the heart of our operations, providing elite administrative support to our executive team. You’ll manage everything from emails to travel arrangements, ensuring our team runs smoothly and efficiently. Your day-to-day will involve scheduling meetings across time zones, curating documents, and acting as a vital communication link between the executive and various stakeholders. You'll not only handle correspondence but also seek ways to streamline processes, contributing to our fast-paced environment. As you coordinate projects and track their progress, you’ll gain invaluable insights into our operations. Plus, with personal assistance responsibilities, you'll be trusted with the executive's confidential matters. If you have previous experience as an Executive Assistant or a Personal Assistant, excellent communication skills, and proficiency in Google Suite, we’d love to hear from you! At RemoFirst, we cherish a startup culture that encourages innovation and collaboration. With competitive compensation and the flexibility of remote work, this is not just a job; it's an opportunity to make a significant impact and grow with us.

Frequently Asked Questions (FAQs) for Executive Assistant Role at Remofirst

What are the main responsibilities of an Executive Assistant at RemoFirst?

As an Executive Assistant at RemoFirst, your primary responsibilities will include managing emails and calendars, organizing travel arrangements, scheduling meetings, and acting as a point of contact between the executive and various stakeholders. Additionally, you'll create reports and presentations, handle communications, and efficiently manage administrative tasks to support our executives' workflow.