Operations Manager

The Operations Manager at Staccato plays a crucial role in overseeing a variety of operational tasks. This includes managing the purchasing processes, vendor relations, and accounts payable, while ensuring compliance with all regulations concerning inventory. In addition, the Operations Manager is responsible for accurate inventory management, managing stock levels of firearms, ammunition, and apparel, and supporting the financial operations of events at Staccato Ranch.

To be considered for the Operations Manager role at Staccato, candidates should possess a Bachelor’s degree in Business Administration, Supply Chain Management, Accounting, or a related field, with an MBA or relevant certification preferred. Candidates should also have 5+ years of experience in operations management, with a strong understanding of inventory control practices and financial analysis.

The Operations Manager at Staccato is tasked with overseeing all aspects of inventory management, which includes maintaining accurate records in the Epicor inventory system, ensuring that stock levels are adequately monitored, and conducting regular inventory audits. This role is critical in avoiding discrepancies and inaccuracies in inventory, thereby ensuring compliance with ATF and company regulations.

Ensuring compliance is a top priority for the Operations Manager at Staccato. This involves maintaining accurate ATF records of firearm sales and transfers, implementing proper procedures for handling and storing firearms, as well as conducting thorough audits to prevent any non-compliance issues. The Operations Manager collaborates closely with various departments to maintain compliance with both internal and external regulations.

A successful Operations Manager at Staccato is detail-oriented, possesses strong analytical and problem-solving skills, and has excellent organizational and time management abilities. Moreover, the ability to collaborate effectively with different departments is essential for driving operational success. Emotional intelligence and a commitment to the mission of serving and supporting American freedoms are also key traits that align well with our company culture.

When optimizing purchasing processes, I would start by analyzing current vendor performance and inventory turnover rates. Implementing regular reviews, establishing strong vendor relationships, and leveraging technology, like ERP systems, could streamline communication and efficiency. Additionally, aligning purchasing with demand forecasting would help reduce excess inventory and associated costs.

Handling discrepancies involves a systematic approach. First, I would conduct a recount and verify data integrity before reviewing past transactions for any errors. It's critical to investigate the root cause, whether it’s process flaws or human error, to prevent future occurrences. Regular audits and training staff on inventory management can also help mitigate discrepancies.

In my previous roles, I managed monthly financial reporting by preparing detailed reports on inventory costs and reconciling stock levels with financial data. This analysis not only supported accurate accounting practices but also provided actionable insights to department heads to streamline operations. I utilized Excel and accounting software for budgeting and cost analysis.

Effective communication with vendors can be ensured through establishing regular touchpoints, whether that's weekly calls or monthly review meetings to discuss performance metrics and expectations. Additionally, documenting agreements and maintaining open lines of communication will foster transparency and quicker issue resolution.

Maintaining compliance with ATF regulations requires meticulous record-keeping and adherence to procedures. I would implement a robust checklist for all firearm transactions, conduct routine audits, and provide training for staff on compliance expectations. Collaboration with the legal team to stay updated on regulations is also vital.

I have extensive experience managing vendor contracts, including negotiations, compliance checks, and performance reviews. I focus on maintaining detailed records of contract terms, ensuring adherence to deadlines and deliverables, and regularly reviewing contracts for opportunities to optimize terms that benefit the organization.

Overseeing financial aspects of events would involve creating detailed budgets in advance, tracking expenses in real-time, and collaborating closely with the finance team to ensure alignment with our financial goals. Post-event, I would conduct a thorough analysis of the event's ROI to guide future planning.

In a fast-paced environment, I prioritize tasks based on urgency and strategic importance. I utilize project management tools to visualize deadlines and dependencies while maintaining flexibility to adapt to changing circumstances. Regular communication with my team also helps in aligning priorities effectively.

I have significant experience with various inventory management software, including Epicor, NetSuite, and SAP, where I have used features like demand forecasting, stock level tracking, and inventory audits. My proficiency also extends to incorporating Excel for data analysis and reporting.

I want to work at Staccato because I deeply resonate with your mission to protect freedoms and serve those who uphold them. The combination of my operational expertise and passion for supporting a purpose-driven organization aligns perfectly with my career goals. I believe my skills can significantly contribute to Staccato’s continuous improvement efforts.