Programming Coordinator

Position Title:                  Programming Coordinator 

Reports To:                      Director Student Programming 

Payroll Classification:    Salary; Exempt

Starting Salary Range:  $ 68,640.00

Priority Filing Date:         Open Until Filled

Position Definition:

The Programming Coordinator is a key member of the Student Programs and Engagement Department within Associated Students Inc., CSUF. This position is responsible for the planning, development, and execution of a diverse range of programs and events designed to enhance the student experience and promote student engagement on campus. The Programming Coordinator collaborates with various stakeholders including student organizations, campus departments, and external partners, to create and implement inclusive, educational, and entertaining activities that meet the needs and interests of CSUF students.

Essential Duties and Responsibilities:

Program Development and Implementation:

o Conceptualize, plan, and coordinate a comprehensive calendar of events and programs for the student body.

o Conduct research to identify emerging trends, interests, and needs of CSUF students to ensure programming relevance and appeal.

o Collaborate with student organizations, campus departments, and external partners to develop partnerships and plan collaborative events.

o Coordinate logistics, including venue selection, budget management, scheduling, equipment needs, and event marketing.

o Ensure compliance with university policies, procedures, and regulations during event planning and execution.

o Oversee event setup, execution, and teardown to ensure smooth operations and a positive participant experience.

Student Engagement:

o Foster an inclusive and vibrant campus community by creating programming that appeals to a diverse student population.

o Provide guidance and support to student organizations in planning and executing their own events.

o Encourage student involvement and active participation in campus programming through effective communication and promotion.

o Collaborate with campus departments and student organizations to identify opportunities for cross-programming and collaboration.

Budget and Resource Management:

o Develop and manage programming budgets, ensuring responsible allocation of resources and adherence to financial guidelines.

o Seek and secure sponsorships, grants, and funding opportunities to enhance programming initiatives.

o Maintain accurate records of expenses, revenue, and other financial aspects related to programming activities.

Marketing and Outreach:

o Develop and implement marketing strategies to effectively promote programs and events to the CSUF student community.

o Create engaging content for various communication channels, including social media, website, newsletters, and campus digital displays.

o Collaborate with marketing staff and designers to develop promotional materials that effectively convey event details and engage the target audience.

Assessment and Evaluation:

o Establish and implement assessment strategies to measure the effectiveness and impact of programming initiatives.

o Collect and analyze data, feedback, and evaluations to inform future program planning and improvements.

o Prepare comprehensive reports on program outcomes, attendance, and participant feedback for departmental and campus-wide use.

Education:            

Bachelor’s degree in higher education, student development, business or public administration, or related field required, master’s degree preferred.

Experience:

Minimum of 2 years of professional experience in a student services program area, or in a related field required. Experience working in a higher education setting is preferred

Knowledge and Abilities: 

·         Understanding of student needs, interests, and developmental stages within a university setting.

·         Familiarity with all aspects of event coordination, including logistics, budgeting, scheduling, and risk management.

·         Understanding of various marketing channels, including social media, digital platforms, and traditional methods, to effectively reach a student audience.

·         Ability to develop and manage budgets, track expenses, and ensure adherence to financial guidelines.

·         Familiarity with campus regulations, event approval processes, and compliance requirements.

·         Understanding of data collection and analysis techniques to measure program effectiveness and impact.

·         Understanding of the internal structure of the university, and the different student organizations.

·         Ability to conceptualize, plan, and execute a diverse range of events and programs.

·         Ability to develop and manage budgets, track expenses, and ensure responsible allocation of resources.

·         Ability to develop and implement marketing strategies, create engaging content, and effectively communicate with diverse audiences.

·         Ability to work effectively with students, faculty, staff, and external partners.

·         Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.  

·         Ability to identify and resolve issues, make sound decisions, and adapt to changing circumstances.

·         Ability to gather, analyze, and present data to evaluate program effectiveness.

·         Proficiency in Microsoft office suite, and social media platforms.

·         Ability to Develop and Implement Engaging Programs:

·         Ability to create innovative and relevant programs that meet the needs and interests of a diverse student population.

·         Ability to Foster an Inclusive and Vibrant Campus Community:

·         Ability to create a welcoming and inclusive environment for all students.

·         Ability to Collaborate and Build Partnerships:

·         Ability to work effectively with various stakeholders, including student organizations, campus departments, and external partners.

·         Ability to Manage Multiple Projects and Priorities:

·         Ability to effectively manage time, prioritize tasks, and meet deadlines in a fast-paced environment.

·         Ability to Communicate Effectively:

·         Ability to communicate clearly and concisely, both orally and in writing.

·         Ability to Work Independently and as Part of a Team:

·         Ability to be self-motivated, and to collaborate with others.

·         Ability to Assess and Evaluate Program Effectiveness:

·         Ability to analyze data and feedback to inform program improvements.

·         Ability to adapt to changing situations:

·         Flexibility, and the ability to find solutions to unexpected issues.

·         Sources and related content

Core Competencies:

·         Program Development and Implementation

·         Student Engagement

·         Budget and Resource Management

·         Marketing and Outreach

·         Assessment and Evaluation

·         Collaboration and Partnership

·         Organizational and Time Management

Additional Requirements:

Typical Physical and Mental Requirements:

·         Sitting and standing for extended periods: The role involves significant computer work and meetings, requiring sustained sitting or standing.

·         Walking and climbing stairs: Moving around the campus, attending events, and potentially using stairs regularly.

·         Lifting and carrying moderate weight: This could include lifting and carrying materials for presentations, events, or production activities no more than 25lbs.

·         Dexterity and fine motor skills: Operating computer equipment, handling small objects, and performing tasks requiring hand-eye coordination.

·         Visual and auditory acuity: Effective communication and interaction in various settings require good vision and hearing.

·         We are committed to working with qualified individuals with disabilities to identify and implement reasonable accommodations that would allow them to perform the essential functions of the job. If you have a disability and require accommodation to perform the essential functions of this job, please notify the hiring manager during the application process or upon accepting an offer of employment.

Special Requirements

·         Employment will be contingent on a satisfactory employment history and criminal background investigation.

·         May be required to drive occasionally as needed. Valid driver’s license and current auto insurance must be on file at all times and must meet CSURMA driving standards.

·         Occasional nights and weekend work required in support of events and programming.

·         Required to be a Mandatory Reporter and sign ASI Mandatory Reporter Form.